PDF documents are commonplace today: paper manuals for software and hardware have mutated into online links for do-it-yourself PDF downloads. Read Me files, brochures, and other documents are also pervasive as downloadable PDFs. Entire websites exist to help liberate you from the tyranny of keeping paper documentation on hand. So it’s just a hazy memory for most of us to recall the days back in the early 1990s when you could only read PDFs if you had Adobe Reader installed, and if you wanted to create PDF files, you had to have Adobe Acrobat. Known by its full name, portable document format, the PDF was Adobe System’s proprietary format until 1993 when the company made the file specification available for free. It actually wasn’t until July 1, 2008, that the portable document format was released as an open standard for all to use. That’s when the floodgates opened to the dozens of third party PDF readers, viewers, creators, editors, and converters—both as free and paid versions. But what’s so special about PDFs anyway? First: They are compact files and can be viewed on just about any platform – create it on Windows and easily opened on Macs, Android, iOS, you name it. This … Read More
You can share and collaborate on your Office documents, spreadsheets, and presentations with other people. Microsoft Office 2016 offers an array of applications and features. But perhaps one of the most helpful benefits is the ability to share and collaborate on your documents and presentations with other people. By storing your files on your OneDrive online space, you can share them with other users. And you can collaborate on the same documents and presentations in real-time with others. How can you share and collaborate on your Office files? Let’s take a look. Some of the steps I discuss here work with previous versions of Office, such as Office 2013. But I’m using Office 2016 as my test bed. The steps also work whether you’re running the packaged version of Office 2016 or the subscription version of Office 365. It’s the same product, just sold differently. You’ll need a OneDrive account to store your files online so other people can access them. If you don’t have one, you can sign up for it at the OneDrive website. And to use OneDrive, you’ll need a Microsoft account, which you register for through Microsoft’s “Sign up for a Microsoft account” webpage. To start, … Read More
Interested in trying out the mobile version of Office on your phone or tablet? How do you know which edition to pick up and how to get it and use it? Read on. Microsoft Office is first and foremost a desktop application for PCs. But it’s also a mobile app, or series of apps, accessible on Windows phones and tablets, the iPhone, the iPad, and Android devices. Beyond the various editions for each operating system, you can snag either a free or paid flavor of Office Mobile. But how do you know which flavor to pick, where to find it, and what you can do with it? Let’s see how you can snag the mobile software for different devices and what you’ll find in the program. Geared toward smartphones and tablets, Office Mobile includes at its core Word, Excel, PowerPoint, and OneNote. Microsoft also offers mobile versions of related apps, such as Outlook, Sway, OneDrive, and Skype. Versions of each app that allow for basic editing are free for devices with screen sizes smaller than 10.1 inches. So, you can edit documents on smartphones, on smaller Windows and Android tablets, and on the 9.7-inch iPad and the iPad mini. The … Read More
An ongoing challenge for every computer user is how to maximize their effective use of an application while minimizing the time spent getting to prime performance. A few time-tested methods: Making use of templates, finding ways to automate some tasks, and thinking of ways to eliminate repetitive tasks. In this article, we look at eight ways of refining your daily experience in Microsoft Word 2016. Customize the Ribbon One way to increase your productivity is to set up your programs with the settings you use most. Being able to customize the ribbon — or row of icons and customizable options at the top of the application — is a good place to begin. For example: in Word 2016, you can find and customize the ribbon the Quick Access Toolbar. Go to File: Options. In the Word Options dialog box, click on Quick Access Toolbar. You can then select the formatting options you use the most. Increase Security by Disabling Macros As useful as Word is, it’s also the target of ransomware authors who use macros to sneak malevolent programs on to your computer. If you’re genuinely worried about this, disable all macros so they don’t launch if you are foolish enough to download and open a Word … Read More
You can split, merge, and otherwise manage your partitions in Windows via the Disk Management tool. Your Windows PC may have come with one hard drive and partition or it may have come with a couple of drives and partitions. No matter the original configuration, you may want to manage and modify your disk drive arrangement. Maybe you’d like to create an extra partition to install and run another operating system. Perhaps you want two partitions to separate your personal files from your Windows system files. Or maybe you already have two partitions and now want to remove one of them. You can do all this through the built-in Windows Disk Management tool. Available in all the current and most of the past versions of Windows, Disk Management lets you shrink, create, and delete your partitions. You already know a hard disk is a single physical drive: it’s either a conventional mechanical drive that magnetically stores your data on platters, or a solid-state drive that houses your data on flash memory chips. Computers usually come with a single hard drive, though you can always add a second one. Most vendors offer an option to outfit a desktop with two mechanical … Read More
Q. Can I run more than one anti-virus/malware scanner on my Windows system? A. Can you? Yes. Should you? It depends. Everything you install on your Windows-based system take up resources. Everything that runs on your system, either actively or in the background, also take up system resources. The CPU, memory, and hard drive space on your device are commodities and they have physical limitations. All of this comes into play when answering the question about having multiple anti-virus/malware scanners installed on your device. Before we get into the question of “How many anti-virus scanners should you have?” let’s make sure we all understand one truth: You should have at least one anti-virus/malware scanner on your system that performs real-time scanning of files, downloads, and other activity on your device to prevent any infections from occurring. This article is part of our premium content. Join Now.Already a paid subscriber? Click here to login.
Need to migrate your documents, files, and other personal stuff from a Windows 7 computer to one running Windows 10? Here’s how. Do you have a brand new computer running Windows 10? Cool, but what about your old computer, possibly a Windows 7 PC? Maybe there are specific personal files and settings that you want to transfer from your old computer to your new one. With Windows 7 on both ends, you could’ve used the built-in Windows Easy Transfer tool, which migrates your entire user profile and all its files and settings. But Windows 10 doesn’t support Easy Transfer. (Thanks Microsoft!) So what are your options? Microsoft offers a free utility called the User State Migration Tool (USMT). However, USMT is a command-line utility designed for IT professionals and isn’t very user friendly. A few developers make graphical interfaces for the USMT, which you can try. But you may find a third-party utility the easiest way to migrate your profile. Zinstall Easy Transfer is one such migration program, though it’ll cost you $59. Another is EaseUS Todo PCTrans Pro with a price tag of $49.95. A more affordable option is Laplink’s PCMover Express. PCMover Express normally sells for $29.95 but … Read More
It’s not that I am lazy but I do like shortcuts that will speed up launching tasks. Many of the shortcuts are not routinely documented. In fact, to find them on Microsoft’s website can take more drill downs than finding oil in the ground. As I have found shortcuts in Windows 7 to 10, I have kept a list of my favorites – the ones I ended up using most often. I don’t want to come across as long-winded about shortcuts, so here’s my top 7 for cutting to the chase in Windows 7 and 10. How to Adjust Window Size In many apps you can magnify or decrease the size of image or text by moving the mouse scroll wheel forward or back while holding down the Control (CTRL) key on the keyboard. If you have other windows open they will not change, only the current active window adjusts accordingly. It is also possible to change the size of the display in some app windows by holding down the Control key and pressing the plus and minus keys on the number keypad. Where this will not work is with apps such as word processing and spreadsheets which use process these … Read More