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  1. #1
    4 Star Lounger
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    Mail Merge List Style (XP)

    Hi

    I have a simple query.

    I have 4 columns in a .csv file that i want to produce in a listing format using Word.
    Using mail merge i have set data source and put 1st three fields on one line, then the 4th field below as this is a large text field.
    Then i use the next record field and repeat this down the page of the word doc.

    Merging formats this beautifully for me, with the three title fields sitting above the large text wrapped field, then a space, then the next record and so on.

    QUESTIONS

    1. I want to keep each set of 4 fields together, ie, not going over the page but starting a new page if they run over. Im thinking some kind of paragraph formatting 'keep with next'?
    2. I want the records to merge without the page break ('next section') caused by the mail merge when it fills in all of the record fields then starts a new page - can this behaviour be changed to just 2 paragraph markers rather than a new page section break?

    This would then produce the list as I would like it.

    many thanks
    Thanks,

    pmatz

  2. #2
    Plutonium Lounger
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    Re: Mail Merge List Style (XP)

    1) Click in the first paragraph - the one with the three fields.
    Select Format | Paragraph...
    Activate the second tab of the dialog.
    Tick the check box "Keep with next".
    Click OK.
    Click in the second paragraph - the one with the 4th field.
    Select Format | Paragraph...
    Activate the second tab of the dialog.
    Tick the check box "Keep lines together".
    Click OK.
    Word will now keep the text for each record together on one page.

    2) Set the merge type to Directory in the first step of the Mail Merge Wizard (task pane).

  3. #3
    4 Star Lounger
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    Re: Mail Merge List Style (XP)

    It just doesn't get any better than that Hans! <img src=/S/clapping.gif border=0 alt=clapping width=19 height=23>

    Many thanks
    Thanks,

    pmatz

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