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  1. #1
    mwalker
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    Auto Numbering (97, 2000. 2002)

    Can anyone help me, with this auto-numbering problem?

    In Word 95 you have the ability to use a command called skip numbering, this allows the use to create sub paragraphs. The resume numbering command is used to start numbering from where you left off.

    In Word 97, 2000 & 2002 the commands still exist but the resume numbering fails to renumber from where you left off

    Yes I know you can use a soft return, however the document is justified left and right, and the soft return forces the last line of the paragraph to spread across the document. Not very functional when there is only two or three words on that line.

    All and any help greatly appreciated.

  2. #2
    BAM
    Guest

    Re: Auto Numbering (97, 2000. 2002)

    Hi mwalker,

    Personally I use manual line breaks in these situation to keep the alignment straight and for the ease of moving items around so I'd say that is your best choice.

    BUT as of Word 2000 in Tools/Options Compatibility Options there is this wonderful option: "Don't expand character spaces on the line ending <Shift Return>" that should resolve the problem.
    ~~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: Auto Numbering (97, 2000. 2002)

    In any document that is likely to be edited much, you are asking for trouble directly applying list numbering.

    See:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained</A> (mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm)

    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template, Part II</A> (mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm)

    <A target="_blank" HREF=http://www.addbalance.com/usersguide/numbering.htm>Legal Numbering</A> (addbalance.com/usersguide/numbering.htm)

    <A target="_blank" HREF=http://www.microsystems.com/fra_sevenlawsofoutlinenumbering.htm>Seven Laws of Outline Numbering</A> (microsystems.com/fra_sevenlawsofoutlinenumbering.htm)

    The following are discussions on the Microsoft newsgroups on numbering:
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&i c=1> Nightmare on ListNumbering Street</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&i c=1> The Joy of Lists</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic =1> Relinking ListTemplates</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed ,6&seekm=muq2hs47vabsq381ngrm7fdmqj4s2e4ab2@4ax.co m#p> Outline numbering: restart doesn't restart</A>
    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf ,5&seekm=RXz39CAcCC$4Iwap@syntagma.demon.co.uk#p> Format Doesn't "Hold"</A>
    (above list compiled by Dave Rado, Word MVP)

    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce>ListNumb ering Street Revisited</A>

    <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c ,6&seekm=531301c0eff3$8b23bb40$a5e62ecf@tkmsftngxa 07#p> Latest Numbering Discussion</A> See especially posting #3 which contains Dave Rado's concise instructions for setting up heading numbering.

    (In case it matters, no, I don't understand all this, but I respect my elders - even those younger than I am.) <img src=/S/salute.gif border=0 alt=salute width=15 height=20>
    Charles Kyle Kenyon
    Madison, Wisconsin

  4. #4
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    Re: Auto Numbering (97, 2000. 2002)

    I haven't been on my "List Numbering can be controlled" soapbox for some time so I will keep this brief. Lists can be controlled, just not by the buttons and menus that Microsoft supply.

    You need macros and styles to do the work for you and this does require setting up time for the template.

    The macros to continue or restart a list are provided below. They are part of the whole macro arsenal for controlling lists but they should answer your specific question. Note you have to have the list defined by a style for the ListContinue to work.
    <pre>Sub ListContinue()
    ' Resets paragraph formatting on the current selection
    ' Is used in an Outline List to continue numbering from previous list
    Selection.ParagraphFormat.Reset
    End Sub
    '================================================= ==============
    Sub ListRestart()
    ' Resets numbering of current list to restart numbering
    Dim aList As Variant
    Set aList = Selection.Range.ListFormat
    aList.ApplyListTemplate ListTemplate:=aList.ListTemplate, _
    ContinuePreviousList:=False
    End Sub</pre>

    Of course you could just use a tab in front of the soft return to stop the line spreading across the page.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Auto Numbering (97, 2000. 2002)

    Andrew, I don't know enough to disagree with you on this. I would strongly urge anyone trying to apply list numbering to follow the steps set forth in Dave Rado's post (#3?) in this <A target="_blank" HREF=http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c ,6&seekm=531301c0eff3$8b23bb40$a5e62ecf@tkmsftngxa 07#p> numbering discussion</A>. How the styles are constructed is essential to maintaining documents that don't head off into the byte bucket.
    Charles Kyle Kenyon
    Madison, Wisconsin

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