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  1. #1
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    Label Mystery (Word 2K)

    OK It is me again. Still trying to learn Word. This time it is labels. I wanted to print business cards. Got the Avery 5371s at Staples. Should be no problem. Created my one label (text and small graphic). Clicked on LABEL, made sure it was set to the correct Averys and hit print. But all I get is blank pages. Tried both the "full page of same label" and the "single label" choices. No good! All I get is nicely printed blank sheet of paper. Of course I switched over to WP and in five minutes had the job done but you do not want to hear about that. Wasup with Word labels?

    Rick

  2. #2
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    Re: Label Mystery (Word 2K)

    Where did you create the label? In the label dialog box or in a document?

    What I usually do is start with a blank document, choose Tools/Envelopes and Labels. Set up the label size and click New Document. Then I have a screen of blank labels. Create one label, copy and paste it to the other labels. Then print.

    HTH
    egghead

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: Label Mystery (Word 2K)

    Labels in Word are Tables.
    Labels in Word are Tables.
    Labels in Word are Tables.

    We're not in Kansas anymore.

    Getting cranky in my youth.

    Business Cards

    1) Start with a blank document.
    2) Tools => Envelopes and Labels Wizard
    3) Labels (tab)
    4) Select your label using the Options button
    5) Create new document page - all the same label
    6) Turn on the display of gridlines
    ----------------
    You now have your canvas.
    Create and format your business card in the first table cell. Then copy that card to the cell for the next card (same row). Then copy and paste that row four times. Then select the four rows you just bumped and under the Table menu delete them.

    For more about tables see <A target="_blank" HREF=http://>http://www.addbalance.com/usersguide/tables.htm] Tables in Microsoft Word </A>.

    A template for a 3-part business card with a graphic can be downloaded from <A target="_blank" HREF=http://www.addbalance.com/word/download/index.htm> my download page</A>. It is also attached (the download has more, though).
    Charles Kyle Kenyon
    Madison, Wisconsin

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Label Mystery (Word 2K)

    One refinement. Select the text inside the first cell and "bookmark" it with Insert Bookmark. Then, in the next cell, create a REF field that copies the contents of the bookmark. Then copy the REF field to all the other cells of the table. Then you only need to make the changes in one place, select all, press F9 and your changes are propagated throughout. (And believe me, there are always changes!)

  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Label Mystery (Word 2K)

    But, be very careful when selecting the text to not include the end-of-cell marker which looks like a little sun when you have display non-printing-characters turned on. Bookmarking an entire cell, including that marker, leads to very bizarre results when using references in calculations.
    Charles Kyle Kenyon
    Madison, Wisconsin

  6. #6
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    Re: Label Mystery (Word 2K)

    Someone correct me if I'm wrong about this.
    My brother asked me how he can make labels - not a single label and not a page of all the same labels. (He's also a WP super user & is adjusting to Word.)

    I believe you can open a blank document, choose Tools, Mail Merge, Create Doc (choose Labels & use active document)... then for the data source, use his Outlook Contacts/Address Book to select the addressees.

    I don't have regular Outlook on my computer so I can't test this. All the regular labels options seem to make you create a single label or a page of same label.

  7. #7
    BAM
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    Re: Label Mystery (Word 2K)

    Hi spyce,

    If you are looking for a blank sheet of labels so you can type your own addresses then going to Tools/Envelopes and Labels, selecting the appropriate product number and clicking "New Document" doesn't work for you?

    If you don't type anything in the Address text box then you should get a full page of the same blank label. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    ~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  8. #8
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    Re: Label Mystery (Word 2K)

    Thanks Bam. I wasn't clear enough in my post.

    Yes he can get the blank & type each name/address. My question should have been - can he import/select the addressees from his Outlook Contacts?

    Each mailing is to different people and/or different combinations (all are in Contacts) so a Data Source list in Mail Merge would likely be a one time use.

    He needs to be able to use the pre-existing Contacts rather than typing each name & address. Is that possible?

  9. #9
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    Re: Label Mystery (Word 2K)

    He should start from his Contacts in Outlook, pressing the Ctrl key and clicking to select the various individuals for which he would like labels. Then on the Actions menu is a merge wizard
    Karen

  10. #10
    Silver Lounger Charles Kenyon's Avatar
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    Re: Label Mystery (Word 2K) (off-topic WP)

    Some thoughts for your brother in changing over from Word Perfect...

    Word and Word Perfect work very differently from one another. Each method has its strengths and weaknesses, but if you try to use one of these programs as if it were the other, it is like pushing on a string! You are making a lot of extra work for yourself. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15>

    See (addbalance.com/word/wordperfect.htm) <A target="_blank" HREF=http://www.kenyonck.addr.com/word/wordperfect.htm>backup - Word for Word Perfect Users
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>Tips and Gotchas</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>Word Perfect to Word Converters and Why None of Them Are Perfect</A>
    <A target="_blank" HREF=http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>Converting Documents from Word Perfect to Word</A>
    for information on Word for Word Perfect users.

    For more:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>How to Create a Template (Part 1)</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template (Part 2)</A> - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained by John McGhie</A> (mvps.org/word/FAQs/)
    (addbalance.com/usersguide/styles.htm) <A target="_blank" HREF=http://www.kenyonck.addr.com/usersguide/styles.htm> backup - Understanding Styles

    In Word 2000 or later you can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this.
    Sub ShowMeFunctionKeys()
    Commandbars("Function Key Display").Visible = True
    End Sub

    Learn about <A target="_blank" HREF=http://www.kenyonck.addr.com/usersguide/styles.htm>(backup) - really learn! I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did.

    (Sorry about the need for backup links. My web host, Beach Computers, is (I'm sure) working very hard to bring my site back up again. The backup links give the same web pages, just a slower load.)

    Hope this helps him.
    Charles Kyle Kenyon
    Madison, Wisconsin

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