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  1. #1
    Jmills
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    Concordance File (Word 2002)

    First off, I hate Word and wouldn't be using it if I didn't have to. I have to create an index. I was wondering if anyone has ever created an index using a corcordance file and if it worked for them. I'm a little skeptical that Word will do the job. I've asked it to Find text I'm staring right at, and had it come back with "No match." So I'm thinking that it's not going to find every instance of the items in the concordance file or will screw it up in some other way (as it does everything else), and it might be better to just mark each index entry myself (which I'm positive it will screw up and I'll spend 3 days correcting).

  2. #2
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    Re: Concordance File (Word 2002)

    Hi Jmills,

    I've never had a problem with Word properly paginating an index as long as I'm careful about turning off display of hidden characters before generating it.

    Here's my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15> on concordance files. Never use them. They generate horrible indexes. There is nothing like the intervention of an intelligent human forecasting what other intelligent humans will look for in an index. For example, I once took over a series of software manuals, all of which had been indexed with one big honkin' concordance file. One of the words in the concordance file was "inventory." Needless to say, when you looked at the index in the 300+ page inventory manual, there were over 150 pages listed next to the word "inventory." It took 2/3 of a column just to list the page numbers.

    I'd say, build that puppy by hand. The reader will thank you.

    Regards,

    Chris

  3. #3
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    Re: Concordance File (Word 2002)

    http://www.vif.com/users/cgreaves/Indexer.htm

    Rules-based, so if you are interested in getting an index out the door quickly, and are prepared to spend 15 minutes tuning the rules, you'll save about three days.

  4. #4
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    Re: Concordance File (Word 2002)

    Concordance File is an excellent concept and works very well, but preferably choose relatively long phrases by copying and pasting text blocks from the file to be indexed into the concordance file.

    Actually saves a huge amount of time in inserting index entries. Till you get the hang of doing this efficiently, (and even later), always run the concordance feature on copies of the source files, so that you can fine-tune the concordance entries after inspecting the index generated, to remove those entries which give too many, or irrelevant index entries.

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