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  1. #1
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    Abbreviations in grammar (Word 2003)

    Hello all,

    Is there a way to tell Word to consider a period followed by one space and a lowercase letter as an abbreviation followed by a word, as opposed to a new sentence mistakenly beginning with a lowercase letter?

    I don't mind it when my spelling and grammar check pick up a lowercase that follows a period and two spaces, which usually means it is a new sentence and therefore, should be capitalized. But the problem is when grammar check picks up words following abbreviations as errors when they are not.

    Cheers,

    JMT

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    Re: Abbreviations in grammar (Word 2003)

    Hi There

    The easiest way to do this is go to:

    Tools | Options | Autocorrect

    Click Exceptions and then the Other Corrections Tab.


    You can now add your set of abbreviations, I did this for Mrs J's thesis as she had an absolute tonne of them <img src=/S/sad.gif border=0 alt=sad width=15 height=15>
    Jerry

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    Re: Abbreviations in grammar (Word 2003)

    If you use a proportional font, then it is generally considered incorrect to have 2 spaces after the end of a sentence. This is a hangover from the non-proportional fonts that typewriters used.

    StuartR

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    Re: Abbreviations in grammar (Word 2003)

    I never realised there was such a hoohah about this until I searched around the web abd saw the one gap/two gap argument. Somehow I fear it is not going to go away if Word continues, apart from when I use WingDings <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    Jerry

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    Re: Abbreviations in grammar (Word 2003)

    In my publishing experience, double-spacing after sentences is frowned upon by editors. It's a relic from the days of typewriters, but it messes up typesetting in today's electronic publishing world. When authors put in these double-spaces, it creates extra work for the copy-editor, who then has to change them all back to single space. (At least that is my experience. Perhaps someone in publishing could comment.) I know one writer who not only puts in two -- or sometimes three -- spaces between sentences, but always adds five or six spaces at the end of each paragraph. It drives her copyeditor nuts, but she can't break the habit.

    Double-spacers seem to be mostly those who learned to type on a typewriter. I asked several young people, too young ever to have used a typewriter, if they double-spaced between sentences, and they looke at me as if I were some kind of space alien.

    Fafner

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    Re: Abbreviations in grammar (Word 2003)

    FWIW
    Word automatically increases the horizontal spacing at the end of a sentence relative to that between words.
    Regards
    Don

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    Re: Abbreviations in grammar (Word 2003)

    Hello all,

    What's a proportional font? Is Times New Roman proportional?

    Jezza: in the Autocorrect tab of the Autocorrect dialogue box, when I clicked "Exceptions," wouldn't I got to the First Letter tab (instead of Other Corrections) and then manually input each abbreviated word?

    Is there no short-cut around this, such as a macro that tells word not to auto-cap after a period followed by only one space (I know little about macros)?

    Regards,

    JMT

  8. #8
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    Re: Abbreviations in grammar (Word 2003)

    Almost every font in Windows is proportional.

    <code>A non-proportional font is one, like this, where all characters have the same width</code>,
    so that an i takes up the same space as a w.

    StuartR

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    Re: Abbreviations in grammar (Word 2003)

    You'd use the First letter tab to specify abbreviations ending in a period that should not be followed by a capital letter, such as "etc."

    You can turn off "Capitalize first letter of sentences" entirely in the AutoCorrect tab of AutoCorrect Options. But for the reasons explained by several others in this thread, it is not considered good usage to insert two spaces between sentences.

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    Re: Abbreviations in grammar (Word 2003)

    Don - do you know whether Word always does that, or only when you are using justified text?

    Ian

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    Re: Abbreviations in grammar (Word 2003)

    With left-aligned text, the spaces between words and those between sentences are the same width. But the empty space around a period (point) is slightly wider than that around ordinary characters, this subly reinforces the visual effect of the space that follows it.

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    Re: Abbreviations in grammar (Word 2003)

    Thank you for the clarification Hans.
    Regards
    Don

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    Re: Abbreviations in grammar (Word 2003)

    Exceptions to the one-space practice?

    How many spaces after a period [point]? (See the example from Scientific American ).

    About.Com on Desktop Publishing: "The Bottomline: Professional typesetters, designers, and desktop publishers should use one space only. Save the double spaces for typewriting, email, term papers, or personal correspondence. For everyone else, do whatever makes you feel good." I disagree, though, with feeling good as a criterion for puncuation.

    The trend, by far, is to use single spacing, but cause remains for double spacing.

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    Re: Abbreviations in grammar (Word 2003)

    As the author of the first article says, "Rules are made to be broken". Of course there are situations where the "one space after a period" rule yields less than perfect results, and one should be flexible enough to handle that. His example makes that clear. But the deliberate use of two spaces after a period in the article made me pause too much after each sentence.

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    Re: Abbreviations in grammar (Word 2003)

    <hr>But the deliberate use of two spaces after a period in the article made me pause too much after each sentence.<hr>
    Thank you Hans
    You made my day. <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    Regards
    Don

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