Results 1 to 8 of 8
  1. #1
    Lounger
    Join Date
    May 2002
    Location
    Washington, District Of Columbia, USA
    Posts
    29
    Thanks
    0
    Thanked 1 Time in 1 Post

    Style Help (Word 2003)

    I have a simple custom style called indent that sets off text on both sides. I tend to highlight paragraphs and indent them. But when I do, any embedded bold or italics disappears because the style is based on the normal font, which is Times New Roman, 12 point, normal text, etc.

    I can't figure out how to define a style that will indent text but not change any of the characteristics of the selected text. I thought that using the default paragraph font would solve my problem, but I can't find a way to select it. I am clearly missing something basic, but I can't figure it out after diligent searching in the usual places. Can someone help?

    Thanks.

    Bob

  2. #2
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Style Help (Word 2003)

    Look at the definition of your style - it is displayed when you hover the mouse pointer over the style name in the Styles and Formatting task pane, and also when you modify the style. It should say

    Normal + Indent: Left: 1", Right: 1"

    (with the appropriate indents). The style definition shouldn't say anything about character formatting (such as the font name).

    You might try the following: instead of highlighting a paragraph, click anywhere in the paragraph and apply the style. See if that preserves character formatting.

  3. #3
    Lounger
    Join Date
    May 2002
    Location
    Washington, District Of Columbia, USA
    Posts
    29
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: Style Help (Word 2003)

    Thanks for the response. When the mouse hovers, the description is just as you suggest. But if I click to modify the indent style, it says Time Roman 12 in the formatting box. I am not sure, but that may be the problem. It turns the text being indented into Times Roman 12, and that isn't what I want. I don't see how to remove the content of the formatting box so that it is blank. And clicking to apply the format works to indent the paragraph, but the character formatting disappears.

    Any other thoughts?

    Bob

  4. #4
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Style Help (Word 2003)

    I assume that the Times New Roman 12 is the font of your Normal style. You cannot remove that from the Modify Style dialog.

    If more than half of the selected text has some specific character formatting, applying a paragraph style will replace it with the formatting from the style definition. Formatting that has been applied to a smaller percentage of the text will be left intact.

    For example, if you have formatted a paragraph to use Arial 10, and you have used Comic Sans MS for some words in the paragraph, applying the Indent style will replace Arial 10 with Times New Roman 12 (the font of the style), but it should leave the Comic Sans MS intact.

    If you only want to change the indent, you could create a macro similar to the following (in the template if you're using that, or in your Normal.dot if you want it to be available in all documents):
    <code>
    Sub SetIndent()
    With Selection.ParagraphFormat
    .LeftIndent = InchesToPoints(1)
    .RightIndent = InchesToPoints(1)
    End With
    End Sub
    </code>
    and assign it to a custom toolbar button and/or keyboard shortcut so that you can easily apply it.

  5. #5
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Style Help (Word 2003)

    I think that the underlying problem here is that Word has two types of style.
    <UL><LI>Character Styles affect character formatting only, but do not affect paragraph attributes such as indent, line spacing etc.
    <LI>Paragraph Styles affect both character formatting AND paragraph attributes.[/list]Unfortunately Word does not have the third type of formatting, that we could call "Paragraph Only".

    Do you want this Indent style to have a consistent look and feel, like a word paragraph style, or JUST to affet the indent and leave the other attributes alone?

    StuartR

  6. #6
    Lounger
    Join Date
    May 2002
    Location
    Washington, District Of Columbia, USA
    Posts
    29
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: Style Help (Word 2003)

    Thanks for the response. And thanks to Hans as well.

    Your diagnosis of the problem seems to be correct. I am rather amazed (as a style amateur) that there is no way to use styles to do what I want.

    I am not looking for a consistent look and feel. I just want to indent and leave everything else alone. I may try Hans' macro, but I am not a macro fan.

    Bob

  7. #7
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Style Help (Word 2003)

    I think styles originally always combined paragraph and character formatting; character styles were added later. Apparently, there hasn't been enough pressure to create "pure" paragraph styles as well, although it seems a logical and useful concept.

  8. #8
    5 Star Lounger st3333ve's Avatar
    Join Date
    May 2003
    Location
    Los Angeles, California, USA
    Posts
    705
    Thanks
    0
    Thanked 2 Times in 2 Posts

    Re: Style Help (Word 2003)

    The Administrators and Moderators hereabouts tend to be very tactful and diplomatic, so it occurred to me that you might gain some "misery loves company" comfort from my <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>

    <img src=/S/ranton.gif border=0 alt=ranton width=66 height=37>Yes! Yes! Yes! It is an outrage that Word works this way! Imagine you've got a list of 250 books, with the title of each book in italics and the author non-italic. Now suppose you want to change the style used for all 250 paragraphs in that list. Goodbye italics! -- for each entry where the title of the book is longer than the author's name. Now imagine it was a list that a colleague previously went through, designating selected titles by manually changing them to red. Goodbye selections! And if the first selected title is a ways down the list, you might not even notice that you'd blown out that information until it was too late to undo the blowout! Thanks Microsoft!

    As I see it, this doesn't have much to do with "pure paragraph styles" or a lack thereof (since it hinges on whether the character formatting affects more or less than 50% of the paragraph) and everything to do with a simple contempt-for-the-user design decision. No, I don't mean the decision to blow out the character formatting if it's more than 50% of the paragraph. I mean refusing (through multiple generations of Word now!) to give the user the option to turn this often unhelpful (and sometimes downright dangerous) feature off when it isn't appropriate.
    And -- as you know -- it is very often inappropriate <img src=/S/rantoff.gif border=0 alt=rantoff width=66 height=37>

    There. I feel a little better now, and I hope you do, too.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •