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  1. #1
    New Lounger
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    Alphabetize the list (Word 2003)

    One of my tasks is to develop a list of contact names and all the detail for graduate placements . Each contact name will have a paragraph of info following the name.. and it looks something like this:

    Smith,Joe, FNP- will precept students on Mondays. No Fridays.
    Has been in practice for 7 years.

    Hardy, Emily- FNP- taking a semester off.
    call next semester for possible placement.

    Reed, lori- will take a SJFC student.
    can only take students on Friday Am and Thursday afternoon.

    Turkey,Tom- contact him next year.

    Jones,Mark- Will take a student for 80 hours after 3/2.
    Has been working in NYC with Homeless Population.

    Apple, Mac- will take a student for 150 hours.
    Call in 1 week for definite hours.

    Apple, Seed- just starting.

    How can I alphabetize the list by last name without having to cut and paste ? And do I need to indent so that every first letter on the extreme left is not captured ?

  2. #2
    Plutonium Lounger
    Join Date
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    Re: Alphabetize the list (Word 2003)

    - Select Edit | Replace...
    - Enter ^p^p in the Find what box.
    - Enter $$$$ in the Replace with box.
    - Click Replace All.

    - Enter ^p in the Find what box.
    - Enter @@@@ in the Replace with box.
    - Click Replace All.

    - Enter $$$$ in the Find what box.
    - Enter $$$$^p in the Replace with box.
    - Click Replace All.

    - Close the Replace dialog.
    - Select Table | Sort...
    - Click OK.

    - Select Edit | Replace...
    - Enter $$$$ in the Find what box.
    - Enter ^p in the Replace with box.
    - Click Replace All.

    - Enter @@@@ in the Find what box.
    - Enter ^p in the Replace with box.
    - Click Replace All.

    You may want to consider storing the data in a table in Word, Excel or Access instead of in such an inconvenient format.

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