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  1. #1
    New Lounger
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    Header text mysteriously changing (Word 2003 SP2)

    (We use Word 2003 SP2. All files live on a shared server that we access through our WinXP laptops and company network.)

    To facilitate speedy document creation we created a template called Lab_Modules.dot. At the top-right corner of that template's header is the italicized place-holder text Exercise Name, which we manually change to match the title of each document we create with that template. We have created dozens of two-to-five-page files with this template, and on each page of every file we have carefully replaced the dummy header text Exercise Name with that file's actual title.

    After we Insert as Link several of these files to create our finished lab document, we notice that the headers in a few (but never all) of the sub-documents we inserted as link have lost their title name and that the dummy text Exercise Name has mysteriously returned. Because we have dozens of these short sub-files, and we typically string together ten to fifteen of them (using Insert as Link) to create our library of finished lab documents, we are puzzled by the seeming randomness of this behavior - it does not appear to be restricted to a select few sub-files. Can you tell us how/why our dummy header text is returning and how we might fix the problem?

    Thank you for your valuable time,
    Curtis

  2. #2
    Plutonium Lounger
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    Re: Header text mysteriously changing (Word 2003 SP2)

    Check carefully whether the templates have "Different odd and even" and / or "Different first page" set in the Layout tab of File | Page Setup. If so, Word "remembers" the header/footer for subsequent pages even if the document/template doesn't contain those. If you forgot to adjust those, they will still read "Excercise Name", and this will pop up again if the document is inserted into a multi-page document.

  3. #3
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    Re: Header text mysteriously changing (Word 2003 S

    HansV, thank you very much for your reply. My team and I will consider your suggestions.
    Many thanks!
    Curtis

  4. #4
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    Re: Header text mysteriously changing (Word 2003 S

    Without seeing your files, we can only guess at the reason you are encountering problems. The solution will be related to the section breaks since each one is responsible for the page setups and header/footers in the preceding section.

    An alternative way of doing these headers automatically is to use a styleref field which removes the necessity for you to add section breaks or edit the headers. To do this:
    1. Create a style eg 'Exercise Title' for use in each document for ONLY the exercise name.
    2. Apply this style to the paragraph at the start of each exercise where you type the name
    3. Edit the header and put a field in there which looks like this {styleref "Exercise Title"}

    With this setup, the text in the header will reflect the last occurrence of the style and thus change every time the style appears in the document. This removes the necessity for section breaks (unless you need to restart the page numbers as well).
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  5. #5
    New Lounger
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    Re: Header text mysteriously changing (Word 2003 S

    Andrew, your Style tip must be on the right track, as another person suggested a similar route. Thank you very much for your insight - I have already copied and pasted your reply in a message to our team lead.

    We appreciate your time and expertise, Andrew.
    Curtis

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