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  1. #1
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    The Incredible Expanding Document (for some) (Word 2000 SR1)

    We have a document on our EDMS that is approximately 1.8MB. Some individuals on our site, after opening the document and saving it locally, have a long wait, and then report that the resulting file is over 20MB! Others do not have this problem. We implemented Word 2000 over this last weekend, and this one has us baffled. Anyone?
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Just a guess: the document may contain heavy graphics which are "linked and embedded" in the EDMS, where the links are "live" and when saving it locally, it may be actually saving these graphics as "embedded" within the document because the link location may not be reachable to those users.

    Also, one reason could be the Fast Saves option being on. But that does not explain the ballooning in size.

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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    I had this happen to me with loads of files which all gained almost exactly 23mb (I'm on Word 97, some colleagues are on 2000), and in my case we solved it by discovering that word had somehow turned on the tools>options>save>Embed TrueType fonts option. Turning this off again and re-saving dropped the file size back. Dunno why, but you might try that... <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Yes, that's it.

    At least one character using Arial Unicode font would have been used in the document. And the Arial Unicode font file is over 23,566 KB and the whole font gets embedded, because the "embed only characters in use" option does not seem to work in Word 2000.

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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Nope, no graphics at all (our EDMS doesn't support live links anyway). It is a two-page form, which contains about two dozen Wingdings characters posing as check boxes, within a table; a header with five bookmarks, and a macro with a dialog box to fill the header fields. Nothing very fancy.
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    I have already posted what I think is the solution : May I request that you read the thread again?

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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    I apologize, I was replying to your original post which I had received in my e-mail, and I had not checked for subsequent posts in the forum. It's been a long day...
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Strangely enough, it doesn't seem to make any difference whether or not the Embed TrueType fonts option is on or off. I have the option set to On, and still my files are small. I tried turning it off on the machines having the problem, and it isn't making any difference. Thanks anyway.
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  9. #9
    BAM
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Hi Gary,

    Is it possible that the workstations having the difficulty has Fast Saves enabled in ToolsOptions/Save?

    This would only apply if they are saving modifications to the file before it balloons.

    Also, is this a temporary size? e.g. does the size return to "normal" after it is closed?

    If so, then this just could be a matter of Word creating larger temp files than are actually needed.
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    No, on the Fast Saves option. Actually, all the PC's were loaded from a standard load, so the settings should be the same. And no, the size is not temporary, but after the document is closed.

    Strange thing too, if one of the "big" documents is opened by one of the "good" PC's, and then resaved, the file size goes back down to normal.
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    I've just had some success for a smaller-scale version of the same problem by creating a new blank document, then copying in all contents and macros. In my case, it reduced a 2-page document from 800K to 30K.
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    As if this problem weren't already mysterious enough, I submit the following: Performing some tests, our IS staff has determined that 1) the problem is not machine-specific, as different users will get different results from the same machine; and 2) the problem is not user (NT roaming profile) specific, as the same user will get different results from two different machines.

    So, to summarize...we don't have a clue. We're still working.
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  13. #13
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Hi Gary,

    I know I already asked this, but did you check the Fast Saves option for one of the specific users experiencing the problem?

    This is a global option that could be stored with the User's profile depending on how you have them setup.

    What you have described is symptomatic of a Fast Save: file size reduces upon saving for those not experiencing the problem and the fact that the size does not decrease even if you turn off

  14. #14
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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    Any chance the files are being saved as RTF? (See picture.) If you turn on Confirm Conversion on the General Options tab, Word should tell you when opening whether the .doc is really RTF.
    Attached Images Attached Images

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    Re: The Incredible Expanding Document (for some) (Word 2000 SR1)

    As I said previously, we have determined that the problem is not specific to any particular user or machine. However, I can assure you that Fast Saves is not enabled for any of the machines used in our tests.

    I have tried everything I can think of to create a "big" document at my desk, including enabling Embed TrueType Fonts, dirtying the document, and doing a Save As. Try as I may, I cannot reproduce the problem at my workstation. However, I can log on to another workstation and reproduce it every time, using the exact same settings and methods. And another user can log in to my workstation and reproduce the error. It makes no sense. If it could be associated to user settings, we could rebuild the user profile. If it could be associated to PCs, we could reload Office 2000. However, given the "quirky" nature of this problem, we are at a loss. All we can figure is that it has to be a combination of the user's profile and something on the PC.
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