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  1. #1
    Star Lounger
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    Condense/link-suggestions needed (1)

    I have a monthly report that consists of 37 pages. The first 2 pages are a text recap of the monthly performance and the remainder 35 pages are chart, graph and tables. These chart, graph and tables information is provided by different staff members and located in different files. I want to condense/reduce the number of pages but not sure which are the best features to use. I did try the hyperlink feature but it gives me the whole file and I don't want that. Ideally, I would like to have a content page that listed all the table, chart, and graph titles and the reader can click/select that title and it shows the graph or table or chart. I hope this make sense.

    Thank you very much for all your assistance.

    Wordnewby65 <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15>

  2. #2
    Plutonium Lounger
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    Re: Condense/link-suggestions needed (1)

    Welcome to Woody's Lounge!

    One option would be to insert a title above each table/chart/graph using the Heading 1 style.
    Activate Outline view.
    Specify that you only want to see Level 1.
    You'll only see the title paragraphs. Each will have a + to the left.
    Double clicking the + will expand / collapse the part of the document belonging to the heading.
    But this may be too complicated for some users.

    Another option is to use the Table of Contents (TOC) feature for this.
    If you have added Heading 1 titles above each table/graph/chart, as in the previous option, you can use the standard TOC:
    - Select Insert | Reference | Index and Tables...
    - Activate the Table of Contents tab.
    - Specify the layout you want.
    - Click OK.
    The page numbers in the TOC will act as hyperlinks.

    A third option:
    If you have used Insert | Reference | Caption... to add a caption to the tables and charts/graphs, these captions are formatted with the Caption style. If not, you could assign the Caption style to all captions. You can then create a TOC based on this style:
    - Select Insert | Reference | Index and Tables...
    - Activate the Table of Contents tab.
    - Click Options...
    - Clear the numbers from the boxes, and enter 1 in the box for the Caption style.
    - Click OK.
    - Specify the layout you want.
    - Click OK.

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