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Thread: Template Help

  1. #1
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    Template Help

    Can anyone tell me how to set up a letterhead template in Word 2003? I designed a letterhead for a small business. They do not want to incur the cost of printing the letterhead at this time. I thought they would be able to open the letterhead I designed and type on it. However, that does not seem to be working.

    The letterhead has the name of the Company, etc. at the top, a colored gradient bar on the left and their logo in the lower right hand corner. Subsequent pages will have the gradient bar on the left and a transparency (washout) of their logo in the lower right hand corner. Also, I haven't figured out how to make this automatically come up as the second page yet.

    Any assistance anyone could provide would be greatly appreciated!

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    Super Moderator jscher2000's Avatar
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    Re: Template Help

    Hi Judi, welcome to Woody's Lounge.

    Usually it is easiest to place all the letterhead elements in the two typical headers for a letter. In Page Setup, choose to have different first page headers and footer.

    You will need a page break (temporarily) to set this up. Place the first page elements in the first page header, and the second page elements in the other pages (primary) header.

    Does that work?

  3. #3
    Plutonium Lounger
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    Re: Template Help

    Just to clarify a couple of points:

    When you are editing the header, you can insert a graphic anywhere on the page. When you close the header the graphic will appear "washed out" behind the text of the page, but it will print correctly.

    After you have added a header for the second page, and closed the header view, you can delete the page break that you added earlier. Even though the template now has only one page, Word will remember the second page header and use it whenever you add a second or subsequent page.

    StuartR

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    Template Help

    Thank you for your responses, but I am beginning to think I am in way over my head. I am a PhotoShop person and use MS Word for the basics, i.e. letters . I must admit, I have no clue how to begin setting up a template (if this is, in fact, what I need to do) in MS Word 2003. Would it be possible for someone to walk me through the process?

    Will I need to start from scratch and abandon the letterhead I have already designed? If so, I am really in trouble . . .

  5. #5
    Plutonium Lounger
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    Re: Template Help

    You should be able to do this yourself.

    <UL><LI>Copy the graphic for page 1 onto the Windows clipboard ready for pasting
    <LI>Create a new blank word document.
    <LI>Insert enough text so that there are at least two pages
    <LI>File > Page Setup > Layout > Check the box marked different first page
    <LI>View > Header and Footer
    <LI>Paste your graphic, and adjust the size and position to fit where you want the graphic to appear on the first page
    <LI>Go back to your graphics application and copy the graphic for the second and subsequent pages to the paste buffer
    <LI>Go back to word, scroll down to the second page and paste the graphic, adjust the size and position to suit.
    <LI>Close the Header by clicking the Close button on the Header and Footer toolbar
    <LI>Delete all the text from the document, so there is now only one page again
    <LI>File > Save As
    <LI>Select "Document Template" in the "Save As Type" box
    <LI>Give the document a suitable name and save it in the folder that Word has automatically picked for you.[/list]You now have a Word template with the right headers and footers, to use this
    <UL><LI>File > New
    <LI>A task pane appears on the right, click "On My Computer"
    <LI>You will see all the available templates, including the one you just created, double click it[/list]StuartR

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    Re: Template Help

    Hi Juds

    Something else I can add to Stuarts steps:
    Stuart said: Paste your graphic, and adjust the size and position to fit where you want the graphic to appear on the first page...

    ~ Just after you paste the graphic, right click on it and choose Format Picture
    ~ Then in the dialog select the Layout Tab.
    ~ Select Square (or tight) and choose OK.

    By doing this it will allow you to size and move your logo exactly to the right place.
    (Without assigning wrapping to the logo, it responds like a enlarges text character and is difficult to place at an exact position in the document)
    Regards,
    Rudi

  7. #7
    Plutonium Lounger
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    Re: Template Help

    For a picture in the header (or footer), Square or Tight may not be the appropriate setting. It causes text to flow around the picture. It might be better to use Behind Text, so that the body text of the document ignores the picture.

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    Re: Template Help

    <img src=/S/stupidme.gif border=0 alt=stupidme width=30 height=30> - You are quite right.
    I forgot we were in a header/footer. TX for that correction.
    Regards,
    Rudi

  9. #9
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    Template Help

    Thank you all for your prompt responses and detailed instructions. I will work on this when I get home from work tonight.

    Thanks again,

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