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  1. #1
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    Placing a picture on same page as a point in text (2003)

    I'm trying to position a picture on the same page as a specified point in text. Several releases ago I was able to do this with frames, but Microsoft seems to have changed the way frames work, and now I'm supposed to do this with text boxes. I can't make it work.

    The help file's explanation of the technique is vague, and the instructions I have found on the Web are vague and contradictory to various degrees. As near as I can figure it out, the procedure is supposed to be:

    1. Place the text cursor where the text box is to be anchored.

    2. Select Insert / Text box.

    3. Click and drag to create the text box. It should appear where drawn, and an anchor icon should appear in the margin next to the former location of the text cursor.

    4. Open the dialog box for formatting a text box, then open the Advanced Layout box. Select Text Wrapping Top and Bottom; Picture Position Alignment Top [or Bottom] Margin; Move Text with Object.

    5. Close the dialog box. Paste the picture into the text box and insert the caption.

    6. Adjust the sizes of the picture and the text box as necessary.

    When I do this no anchor icon appears, and as far as I can tell, the text box doesn't get anchored. Word positions it at the top/bottom of SOME page, but seldom the one where the anchor should be located.

    How do I make this work?

  2. #2
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    Re: Placing a picture on same page as a point in text (2003)

    If I remember correctly, the anchor is only displayed when you show Non Print Characters. (The back to front P on the toolbar). Once activated, the anchor can also be dragged around by the mouse to position it along side the relevant text.
    Regards,
    Rudi

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    Re: Placing a picture on same page as a point in text (2003)

    As Rudi wrote, object anchors are displayed when you show non-printing characters. Alternatively, you can tick the Object Anchors check box in the View tab of Tools | Options. They wil then be displayed even if non-printing characters are hidden.

    You can still use frames in recent versions of Word, by the way, even if Microsoft plays down their role. There's a button 'Convert to Frame' in the Text Box tab of the Format | Text Box dialog.

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    Re: Placing a picture on same page as a point in t

    I do not know if this helps you and I am not sure of the final look you are after, but when I want to place a photo (Word 2003) at some place within a paragraph I place the cursor at the desired position, click on insert and then picture from file. After the picture is placed I control the final appearance by right clicking on the photo and choose picture formatting from the menu. In the layout tab and its sub window Advanced choose the text wrapping style and placement you want.

    Paul

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    Re: Placing a picture on same page as a point in t

    Hi Paul,

    I agree. When inserting pictures in a document, I always go and wrap the picture in the document as the very next action. The moment the picture is wrapped, you are able to place it freely within the document.

    BTW jsachs177. See this link. Jay gives a pretty good run through on text anchors...
    Regards,
    Rudi

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    Re: Placing a picture on same page as a point in t

    I do exactly the opposite. I place pictures inline with text whenever possible. Their behavior is much more predictable than that of floating pictures; it is much easier to ensure that the picture moves with the surrounding text in all circumstances.

    (I do use floating pictures in the header and footer, but they obviously don't need to move with the body text)

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    Re: Placing a picture on same page as a point in t

    If positioning is absolutely critical, I tend to do it manually with a table, inline image in one cell (typically on the right), text in the other cell, and manually adjust as needed to cope with edits to the text. It helps to set all the cell interior boundaries to zero when doing this.

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    Re: Placing a picture on same page as a point in text (2003)

    HansV wrote:

    >As Rudi wrote, object anchors are displayed when you show non-printing characters. Alternatively, you can tick
    >the Object Anchors check box in the View tab of Tools | Options....

    Thank you for pointing that out. Ironically, I looked for exactly that option before posting, but I didn't find it because I made a wrong guess about where it should be.

    I got the positioning to work. Word seems to place the anchor arbitrarily, but I've found that with a little patience I can drag it where it needs to go.

    >You can still use frames in recent versions of Word, by the way, even if Microsoft plays down their role.

    No reason to. I mentioned them for context, but M$ has made them harder to use than text boxes, and they don't appear to have any compensating advantage.

    To avoid changing multiple different settings for each text box I create, I am creating them by copy-and-paste rather than by inserting new ones. Too bad Word won't let me define a text box style.

    This experience has impressed me with the limitations of Word styles. Every release or so, M$ extends them to cover one more type of object -- with a new set of restrictions and quirks. I wish they'd go back and do it right, so that any type of object can have a style, and they all work consistently!

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    Re: Placing a picture on same page as a point in t

    >>> Their behavior is much more predictable than that of floating pictures...

    It may be more predictable, but how do you get around the split text scenario, and having no wrapping is aweful <img src=/S/sad.gif border=0 alt=sad width=15 height=15>?
    Attached Images Attached Images
    Regards,
    Rudi

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    Re: Placing a picture on same page as a point in t

    I usually don't need text wrapping around a picture, so I place it in its own paragraph.

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    Re: Placing a picture on same page as a point in t

    Then that would work. <img src=/S/yep.gif border=0 alt=yep width=15 height=15>
    Regards,
    Rudi

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    Re: Placing a picture on same page as a point in text (2003)

    Uh... problem. Three problems, actually.

    I moved all of my figures into text boxes. After I got the procedure worked out, Word positioned them just where I wanted them.

    I found that Word sometimes loses a text box's wrapping style when I copy and paste, and I have to keep setting it. But that's not a big problem.

    In one case Word decided to let text box positioning trump "Keep with next," and I ended up with a section heading at the bottom of a page (Keep with next turned on) and the first paragraph of the section on the next page (with an anchor). That's very irritating, but it's not a BIG problem.

    When I was done, I selected all text, pressed F9, and got "Error! No table of figures entries found."

    The Table of Contents can't find figure captions in text boxes. THAT'S a big problem.

    There's a way around this, right? If not, the whole effort has been useless.

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    Re: Placing a picture on same page as a point in text (2003)

    Perhaps frames are useful after all - if you convert the text boxes to frames, the List of Figures can find the captions.
    Otherwise, you'd have to move the captions out of the text boxes and into the body text.

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    Re: Placing a picture on same page as a point in text (2003)

    HansV wrote:

    >if you convert the text boxes to frames, the List of Figures can find the captions.
    >Otherwise, you'd have to move the captions out of the text boxes and into the body text.

    I tried frames, and they work. They create additional problems, though (see below), which makes me wonder whether moving the captions out of the text boxes would be a better solution. How do I keep them together with the text boxes, though?

    Here are my adventures with frames:

    Frame positioning overrides "keep with next," just as text box positioning does, and it turns out to be a serious (frequent) problem. Word keeps putting a section heading at the bottom of one page, and the first paragraph of text and associated frame on the next page. I found that I can avoid this by anchoring the frame to the heading instead of the first paragraph of text, but I have an uneasy feeling that I'm just trading one positioning problem for another, which will reveal itself later.

    Frame positioning also overrides "widow/orphan control." I haven't figured out a workaround for that yet.

    Finally... this one baffles me totally... when I put a paragraph in a frame, Word adds custom formatting to the paragraph's style. If I reset the standard style or un-set the added formatting, the paragraph is transported out of the frame to a position above the frame's anchor! This sounds like a joke, but it's not. How can I straighten it out?

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    Re: Placing a picture on same page as a point in text (2003)

    If at all possible, I would position the pictures inline with text, in a paragraph of their own. You can define a "Picture" style with the desired paragraph formatting (for example centered, 6 points before and after, and keep with next), and apply that to each picture you insert.

    About styles and frames: if you modify a style and click on the Format dropdown, you'll see that Frame is one of the properties of a style. So if you still want to use frames, you could define a style that includes a frame, so that resetting the paragraph style doesn't take the text or picture out of the frame.

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