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  1. #1
    Uranium Lounger
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    Address Book and Contacts (2003)

    I have just had to do a clean install of Windows XP and Office 2003 (see my post in the Win 2000 forum if you want the gory details). I now have Outlook 2003 up and running. Before starting I made a copy of my Outlook.PST file which I have opened in the new 2003 and have recovered all of the email that I had in the old system. However, my Address Book, Contacts folders, and Calendar information do not appear to be in that file. I have a complete backup of the hard disk before the problem that caused the clean install. Can anyone tell me where those are kept and how I can move the info into OL2003?

    I have just discovered another problem. If I go to Tools/Address Book and then click on File/New Entry, and then change the drop down list at the bottom of the dialog box to "Outlook Address Book," I get a message that "You cannot create entries for this address book." Can anyone tell me how to add entries to my address book?
    Legare Coleman

  2. #2
    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    1. Are you looking at the PST view in Folder View, not Mail View? See graphic; in Mail View, the "non-message" Folders do not show. For a standalone Outlook application, all Contacts, Calendar, Tasks, etc. should be in the PST. <img src=/S/crossfingers.gif border=0 alt=crossfingers width=17 height=16>

    2. Usually in a standalone Outlook app, the Address book is derived from the Contacts list, see JScher2000's <!post=Star Post,334705>Star Post<!/post>.
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  3. #3
    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    Thanks! I was able to find the contacts, address list, and calendar. I have recovered the calendar although I had to copy all of the items one at a time from the old to the new calendar, and all of the recurring items (many, many) I had to recreate manually. I am now on the way to JScher2000's star post to see if I can get my address list and contacts working again.
    Legare Coleman

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    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    Arrgh, <img src=/S/sorry.gif border=0 alt=sorry width=15 height=15> about the "one at a time" for Calendar items. You should be able to do them in one swoop from a table-style View of your old Calendar, such as (calendar-view context sensitive) "All Appointments", click the first, shift-click the last to select them all, then drag-&-drop to the target PST Calendar Folder, or use Edit | Copy to Folder, navigate to your new PST Calendar Folder.

    One at a time didn't help at all with your related XP migration woes!
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  5. #5
    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    Thanks, but that info was too late to help me.

    I have also just been able to recover all of my contacts and address lists. Now, if I can just figure out how to control the display of the names in the contact lists so that they display Last Name, First Name.
    Legare Coleman

  6. #6
    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    This option is buried, see this <!post=Star Post,102995>Star Post<!/post> (make sure that you select the "View or change existing directories or address books" option at the bottom of the first dialog).
    -John ... I float in liquid gardens
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  7. #7
    Uranium Lounger
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    Re: Address Book and Contacts (2003)

    Actually, I could never get anything in the star post to work. I created some address books, but could never get Outlook to let me create anything in any of them or get them to display in the folder list. I got back to where I wanted to be by just using File/New/Folder and creating new contact folders. I was then able to copy the contacts from my old contacts folders to the new folders. I did have to manually recreate all of the distribution list though. The distribution lists all copied, and if you opened them they looked like they contained what they were supposed to. However, if you used them in an email, Outlook said that there was noone to send the email to. Just deleting the entries in the list and then adding them back would solve that problem.
    Legare Coleman

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    Re: Address Book and Contacts (2003)

    I found that it was necessary to close Outlook and restart it after changing the display order for address books to get them to display in a different order.

    Joe
    Joe

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