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  1. #1
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    Compress to mail (XP/2003)

    Not sure which forum to post this question, so I chose here. (Relocate as required).
    I have a Word document that is 112,150 KB in size and I am trying to send it as an attachment to an e-mail message.
    I have tried Yahoo and Hotmail, but I think the document is too large.

    Is there a simple, cheap, program to compress the file so it will go through?
    I know WinZip works to de-compress files, but I have never had the need to compress one.
    Since I have never done it, I also do not know how to do it.

    Any help would be appreciated.
    Richard Spring

  2. #2
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    Re: Compress to mail (XP/2003)

    If you have WinZip, simply right click on the file, hover over the WinZip entry and select "Add to zip file...."
    John
    A Child's Mind, Once Stretched by Imagination...
    Never Regains Its Original Dimensions

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Compress to mail (XP/2003)

    In addition to the widely used WinZip program, there are some free and open source compression/decompression programs. For example: 7-Zip. When using all such programs, it is best to stick to the familiar ZIP compression method for maximum compatibility, rather than unique or proprietary formats, unless you have special requirements.

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    Re: Compress to mail (XP/2003)

    Also, from windows XP Explorer (the file dialog), you can send a file to a compressed (zipped) folder (right click on file name > send to > compressed).

    Pam C
    Pam Caswell

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    Re: Compress to mail (XP/2003)

    Well, I did not have a copy of WinZip, so I downloaded a 45 day trail version.
    I was able to right click the Word file and added it to zip file.
    I now have a window called WinZip with the compressed file and am attempting
    to attach it to a Yahoo e-mail file.
    The only problem is when I go to browse for the file, I can not find it.
    Some more assistance is needed I think.
    Richard Spring

  6. #6
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    Re: Compress to mail (XP/2003)

    Try File > Save from within WinZip.

    Woops - just tried this and there's no such menu item. The zip file will be in the same place as your original file, and it probably has the same name as your original file but with a .ZIP extension.


    StuartR

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    Re: Compress to mail (XP/2003)

    When you selected the Add to zip option, you were prompted to specify a file name and path for the zip file. If you just accept the default, the zip file will be in the same folder as the Word document, and it will have the same name except that the extension is .zip instead of .doc. (You do show all file extensions, don't you?)

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    Re: Compress to mail (XP/2003)

    Yes Hans, learned some time ago to show file extensions (thanks to this forum).
    I did find the”.zip” file and attached it to both a Yahoo and a Hotmail email and again I was unable to send it through.
    I download the free 7-Zip program and compressed it which resulted in an extension of “.7z”.
    I was able to load and send it from Yahoo to Hotmail account without a problem.
    When I opened the Hotmail email to tried to open the file I got a message:

    Windows cannot open this file:

    File: filename.7z

    To open this file, Windows needs to know what program created it.

    It offered two options: Use the Web service to find the appropriate program or Select the program from a list. Neither worked.

    Back to square one.
    Richard Spring

  9. #9
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    Re: Compress to mail (XP/2003)

    What was the size of the .zip file? And of the .7z file? Many providers have an upper limit for the size of attachments, for example 10 MB (~ 10,000 KB).

    What happens if you select 7zip in the list of programs to open the .7z file with?

  10. #10
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    Re: Compress to mail (XP/2003)

    The zip file was 8.8 MB and the 7z file was 3.7 MB.
    When I open with the 7z program I get a dos window for about 1/2 second so I can not see what it is trying to do.
    After the dos window - nothing.
    Richard Spring

  11. #11
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    Re: Compress to mail (XP/2003)

    A file size of 3.7 MB shouldn't be a problem.

    If you can't open .7z files, that would seem to indicate that the .7zip program hasn't been installed correctly or hasn't been configured correctly.

  12. #12
    Super Moderator jscher2000's Avatar
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    Re: Compress to mail (XP/2003)

    Please see my note above about using the ZIP compression method in preference to the proprietary 7z compression method -- assuming you want others to be able to open the file easily. When you right-click the original file, the 7-Zip fly-out menu should let you choose your format, or let you display a dialog that lets you choose your format.

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