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  1. #1
    2 Star Lounger
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    Keeping tracked changes in a new document (Word XP)

    Hi folks,

    My author has a document in which she's using Track Changes. She wants to copy those tracked changes into a new document and keep the revision marks. Seems like there should be an easy way to do this, but I'm not finding it (I rarely use TC myself).

    Thanks in advance for any help.

  2. #2
    Plutonium Lounger
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    Re: Keeping tracked changes in a new document (Word XP)

    Let her make a copy of the document, either in Windows Explorer, or in Word by using File | Save As...
    She can then turn off Track Changes temporarily and remove unneeded content from the copy.

  3. #3
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    Re: Keeping tracked changes in a new document (Word XP)

    Thanks Hans. That's what I thought but wanted to be sure I wasn't missing something.

  4. #4
    Plutonium Lounger
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    Re: Keeping tracked changes in a new document (Wor

    Try turning OFF track changes in the source document, but leave the display showing the tracked changes (Final showing markup).
    Then copy the text and paste it into the target document.

    StuartR

  5. #5
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    Re: Keeping tracked changes in a new document (Wor

    Right -- the whole formula for setting Track Changes ON or OFF when copying redlined text from one document into another is this (if I’m not mistaken):

    Source doc OFF, Receiving doc OFF = Pasted text retains original tracking (we call it redlining in my office)
    Source doc ON, Receiving doc OFF = Pasted text is clean (tracking is “accepted”)

    and, logically:
    Source doc OFF or ON, Receiving doc ON = All of the copied text is redlined.

    This is also true within one document. With Track Changes ON, copy desired text containing redlining. Turn Track Changes OFF before pasting text to second location in doc. The original text retains redlining, and the new pasted text is clean, with edits incorporated. (The U.S. Patent and Trademark Office made us figure this out a few years ago, for proper completion of patent application amendment forms. One section presented patent claims having all proposed edits redlined, and another section in the same doc showed the claims all nice and clean, with edits accepted. This method, of turning Track Changes ON and then OFF for the paste, caused less confusion for the typist than pasting the redlined text into the second section and then accepting redlining for just that block of text.)

    Judy

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