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  1. #1
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    Large file size when inserting photos (2003)

    I have a Word document which includes several digital photographs. As soon as I insert photographs into the document, the file size increases dramatically. I have tried compressing the pictures but this makes little or no difference. The only way in which I can find to reduce the file size of the pictures is to start a new email message and attach the picture (JPG), whereupon I am asked whether I want to reduce the file size. If I say Yes, I can then Save the attachment so that I have a smaller file. Does anybody know of any other solution? Any help would be gratefully received. Thanks in advance to anyone who can help.

  2. #2
    Bronze Lounger IanWilson's Avatar
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    Re: Large file size when inserting photos (2003)

    Since you have Office 2003, you can actually do this without using ImageResizer as suggested by DaveA. Office 2003 includes the Microsoft Office Picture Manager and you can use that.

    Find the photo you want, and right click the file. Choose Open With, and select Microsoft Office Picture Manager. (I have things set up so that photos open with that program by default, but you may not.)

    You can then clcik on Edit Pictures in the toolbar of Microsoft Office Picture Manager. That gives you several options in the pane on the right, one of which is Resize. Click that and you can change the size to any percentage you like of the original size, or you can select from a drop down list of pre-set sizes. Click OK.

    NOW TAKE CARE! If you are happy for your original picture to be resized and don't want to retain the original sized version, you can just click the Save button in the toolbar. But that does overwrite the bigger file you started with and you can't get it back. If you want to keep the original bigger version, then proceed as follows. Avoid Save As... which acts in a counter-intuitive way in this program. Instead, go to the File menu and choose Export.... That lets you export the reduced size picture under another file name. So if your original was Dog Frolicking.jpg, you might choose to Export it as Dog Frolicking reduced.jpg, or whatever. You can then close the window. The program will tell you that there are unsaved changes and do you want to save them. The correct answer at this point is Don't Save, because we want to keep the original picture as it was, in its original size.

    This takes less time to do than to describe. You can also use the program to do things like crop pictures. It has its quirks, like the way Save As works, but it is very quick and easy to use for this kind of task.

    I suggest that you copy a picture to practise on, keeping the original safe from harm if you make a mistake.

    Ian

  3. #3
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    Re: Large file size when inserting photos (2003)

    All one needs to do with the ImageReizer is to select the image(s), then right click and then select Resize Pictures, and a pane opens. You are given a pane with four predefined sizes and a "Reduced" copy is made in the same location with the added "Size" (small, medium and etc) added to the file name. I have done about 50 images in about 10 seconds, you can't beat that for speed.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Large file size when inserting photos (2003)

    You need to RESIZE them using a program such "ImageResizer" from the <img src=/S/free.gif border=0 alt=free width=30 height=15> PowerToys at Microsoft and make a copy of these images smaller BEFORE inserting them. Most files in the 50-150 KB range are more than one needs to be used in Word or even on a webpage and email.
    A FULL page image might want to be at the 100-200 range, but then maybe not.

    Remember that Word converts these images as they are inserted.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  5. #5
    Bronze Lounger IanWilson's Avatar
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    Re: Large file size when inserting photos (2003)

    Sure - but my point was that the OP probably already has the MS Office Picture Manager installed, so no need to download another application.

    Ian

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    Re: Large file size when inserting photos (2003)

    Thank you both for your help. Much appreciated.

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