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  1. #1
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    Insert/Reference/Cross-reference command (2003)

    I'm doing some work that requires heavy use of Word's Insert/Reference/Cross-reference command, and it's driving me nuts.

    The problem is that when I select an item in the dialog box's "which item" list, then activate the document window, then reactivate the dialog box, it scrolls the list back to the beginning. All of the references I need are grouped in one part of the document, so this forces me to find my place again every time I need to insert a reference.

    I don't know if this is supposed to be a bug or a feature, but it seriously interferes with my ability to work. I'd like to know if anyone has figured out a way around it.

  2. #2
    Plutonium Lounger
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    Re: Insert/Reference/Cross-reference command (2003)

    I guess it is a feature: the list is updated each time the dialog receives the focus, so that it will reflect items that have been added, changed or removed since the dialog lost focus. I don't know of a workaround.

  3. #3
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    Re: Insert/Reference/Cross-reference command (2003

    When I need to insert several cross-references at the same time, I do so without closing the Cross-References dialog and hence you don't need to scroll back to the same place. Then I close the dialog and insert the punctuation and drag the inserted text around to get the content the way I want it.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #4
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    Re: Insert/Reference/Cross-reference command (2003

    >When I need to insert several cross-references at the same time, I do so without closing the Cross-References dialog...
    >Then I close the dialog and insert the punctuation and drag the inserted text around to get the content the way I want it.

    I have tried some tricks like that, but none of them work really well. The places I have to insert the references are scattered (they are citations to a bibliography), so inserting them all at once is roughly as awkward as scrolling the list back to the bibliography entries each time.

    Updating the list may be the reason for this behavior, but it's not a good one. When an entry is inserted in a list, it's easy to increment the position of the previously selected entry if it is after the insertion, and return to it. Perhaps they just didn't bother.

    I may create my own "insert reference" command as a learning exercise for .NET development, but I won't have a chance to do so for a few more weeks, and I need this now.

    The best solution I have found is to insert ALL of the references at the end of the document, then split the screen and copy each one when needed.

  5. #5
    Plutonium Lounger
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    Re: Insert/Reference/Cross-reference command (2003

    If entries have been modified, it might be quite difficult to decide which entry, if any, should be selected. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

  6. #6
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    Re: Insert/Reference/Cross-reference command (2003

    >If entries have been modified, it might be quite difficult to decide which entry, if any, should be selected.

    True, but when you're inserting a series of cross-references into different parts of a document, what percentage of entries do you modify, on the average, between one insertion and the next? I can't remember ever modifying any.

    That logic may have led to the command's present behavior, but it's programmer-centered logic rather than user-centered logic: "We can't do it perfectly, so we won't try to do it at all," when it would be reasonably easy to deliver of 99% of the benefit of a perfect solution.

  7. #7
    Plutonium Lounger
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    Re: Insert/Reference/Cross-reference command (2003

    I see your point but I fear that there's not much you or I can do about it.

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