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  1. #16
    5 Star Lounger kmurdock's Avatar
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    Re: official from Microsoft re Word docs crashing?

    Do you mean when you create a new document and start typing you want it to start out with a different style?

    If you want *all* your documents to have this different style as a default, open the Normal.dot file in Word usually located at:

    c:documents and settings[yourname]application datamicrosofttemplates

    With your cursor next to the single paragraph mark on the page, apply the style you want as your new default. Save Normal.dot, close it, and any documents you create from then on will start you out with that style.

    If you create different kinds of documents, each with their own defaults, create a document template for each of the default styles you want to use. The easiest way to do this is to open a new document, change the style of the single paragraph in it, then SaveAs and change the type from Word document (*.doc) to document template (*.dot) -- Word will change the Save location to where your Normal.dot file is. Save it. When you want to create a document from that template, click File>New and choose your new template as the basis of the new document.

    K

  2. #17
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    Re: official from Microsoft re Word docs crashing?

    hi all I'm back from leave

    thanks all for your comments...yes mmm...food for thought.

    yes I find that if you explain to users and give them guides they are receptive and does make a huge difference.

    i do find if you follow Word rules and guidelines for heading styles, styles work a treat. Unfortunately alot of users don't know how to work with styles properly and manually hack and apply formatting at the paragraphs.

    ArchieDog - if each time a user logs on you overwrite normal.dot - doesn't this annoy users if they have saved their customisations in normal.dot ie autotext and autocorrect entries shortcut keys etc. unless these customisations are saved into another template?

    diana

  3. #18
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    Re: official from Microsoft re Word docs crashing?

    K

    I would just like to clarify one of your points here. Let me start this by stating that there are many people who agree with you on avoiding using the Normal style. Whilst I disagree with this position, I do understand the thought processes that lead people to this decision. Whichever camp you are in is independent of the following discussion.

    The 'Table Grid' style is actually a built-in table style - not a paragraph style (in the more recent versions of Word). You can see its name when you put the cursor inside a table when the cursor is sitting in a paragraph that also uses the Normal paragraph style. This is particularly odd since if the paragraph used ANY other paragraph style then that name would appear in the styles box instead <img src=/S/confused.gif border=0 alt=confused width=15 height=20>. The definitive way to determine the table style used is to put your cursor to the right of any one of the table rows and look at the style name displayed.

    The default action when you create a table is to create a table and apply the current paragraph style to each of the new table cells. Thus replacing Normal with Body Text would not solve the issue of modifying the paragraph spacing on the base style (and rippling into the tables) if that same style was used both in tables and in the rest of the content. Over time, this will be the exactly what happens if the users create the table when the cursor is sitting in an empty 'Body Text' paragraph. The only real fix is to apply a paragraph style to the tables after you create them (I use one called 'Table Text'). You can choose to have this style based on 'Body Text' if you wish - but you can also decide to base this style on 'No style' to make it fully independent of any other style.

    The considerable complexities of table styles mean that you are able to apply spacing before and after. In terms of paragraph spacing, this can be in direct conflict with the paragraph style settings and MAY override the paragraph style settings. This is one of the true pains of Word and therefore you should try to avoid putting too much paragraph formatting into your table style definitions and rely on the more consistent approach of letting the table style control the 'table parameters' and leave the paragraph formatting to correctly defined paragraph styles.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #19
    5 Star Lounger kmurdock's Avatar
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    Re: official from Microsoft re Word docs crashing?

    You're right Andrew. I glossed over this and missed the significance of the Table Grid style in my haste to make a point about inheriting attributes.

    As far as Normal goes, I don't avoid it, but use it -- and edit it -- with the same care that I give any other style. I think the important thing is to start working with styles, see what they do and what the rules are (including within tables <img src=/S/grin.gif border=0 alt=grin width=15 height=15>), and then use them to make document formatting easier and more consistent.

    K

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    Re: official from Microsoft re Word docs crashing?

    And the most necessary thing to change down here is font and default spelling. No-one wants Times New Roman nor English (US). Problem is that when there is corruption and you have to delete Normal.dot it gets recreated that way again. Don't suppose there is a way to tweak that? (We usually keep a vanilla Normal.dot stashed away when needed - but it is one more thing to remember to do)

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    Re: official from Microsoft re Word docs crashing?

    Hi Diana

    I should say that our Word systems are highly customised and pretty tighly controlled. The idea is to have firm-wide standardisation.

    With regard to overwriting normal.dot - autotext entries are stored in a separate, user-exclusive template; we tend to train users to make more use of autotext than autocorrect - I know some people train users to use autocorrect to insert text in much the same way as autotext does but that has other problems (e.g. limited number of characters). I believe that only some autocorrect entries (formatted text & graphics?) are stored in normal.dot with the other information being stored in the registry & .acl file. So far no one has complained about the autocorrect entries but perhaps they're just being polite. Shortcut keys, menus, global custom toolbars etc. and vba customisation are all held in one or more global templates. We discourage users from customising their setup locally - if one user needs something that isn't on the system then it is likely that others will too so we would evaluate the requirement and maybe apply it globally - but if it really has to be then we add a user-exclusive template in which they can customise the toolbars. Users don't really create macros - standardisation & comprehensive customisation seems to do the trick.

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