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  1. #1
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    Final Showing Markup (Word 2003 SP3)

    Problem: When I open a document, the Display for Review menu on the Reviewing toolbar defaults to Final Showing Markup. Final is the desired option. I've cleared all the items from the Show drop-down, selected Final, and used Save As with a new name--this seemed to work on previous version of Word but not now.

    Resolution: ?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Final Showing Markup (Word 2003 SP3)

    Microsoft's online help site says:
    <hr><big>Why Word 2003 displays revisions and comments by default</big>

    To prevent you from inadvertently distributing documents that contain revision marks and comments that you don't realize are in the document, Word 2003 displays revision marks and comments by default. Word 2003 implements a new option, Make hidden markup visible when opening or saving, which is turned on by default. <hr>
    Source: Get rid of tracked changes and comments, once and for all - Help and How-to - Microsoft Office Online

    This option is the last checkbox on the Security tab at Tools > Options...

    Added: This is a personal setting and does not travel with the document. The recipient's view will be governed by her or his own setting for that option.

  3. #3
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    Re: Final Showing Markup (Word 2003 SP3)

    Thanks. As always, Woody's saves the day!

  4. #4
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    Microsoft's Office.Word site indicates this problem occurs in Word 2002 & 2003. How is it handled in Word 2007?

  5. #5
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    Essentially the same in Word 2007. If you are distributing the doc to others and you don't want markup to display, you must accept or reject each change. Otherwise, the recipients can adjust their display options and see the tracked changes.

    Note that there is a new feature in Word 2007 called "Mark as Final." It does NOT do what it sounds like (remove revision marks from the doc) -- in fact, it's not particularly useful, since the recipient of the doc can unmark as final with a few mouse clicks.

    Bottom line: If your goal is to remove the revision marks so no one else can see them, you have to go through the doc and accept or reject all of the changes. (If you need to keep a draft that contains revision marks, you can save a copy to keep in-house and distribute the other one -- but obviously you need to be very careful not to distribute the wrong one accidentally...)

    Jan

    Author, "Formatting Legal Documents With Microsoft Office Word 2007"
    Author, Formatting Legal Documents With Microsoft Word 2016,
    Formatting Legal Documents With Microsoft Word 2010​,
    and Formatting Legal Documents With Microsoft Office Word 2007

    For Word and WordPerfect tips, visit my blog at http://compusavvy.wordpress.com

  6. #6
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    [quote name='janbphd' post='775415' date='15-May-2009 16:00']Essentially the same in Word 2007. If you are distributing the doc to others and you don't want markup to display, you must accept or reject each change. Otherwise, the recipients can adjust their display options and see the tracked changes.

    Note that there is a new feature in Word 2007 called "Mark as Final." It does NOT do what it sounds like (remove revision marks from the doc) -- in fact, it's not particularly useful, since the recipient of the doc can unmark as final with a few mouse clicks.

    Bottom line: If your goal is to remove the revision marks so no one else can see them, you have to go through the doc and accept or reject all of the changes. (If you need to keep a draft that contains revision marks, you can save a copy to keep in-house and distribute the other one -- but obviously you need to be very careful not to distribute the wrong one accidentally...)

    Jan

    Author, "Formatting Legal Documents With Microsoft Office Word 2007"[/quote]

    ============

    Thanks, Jan!

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