Page 1 of 3 123 LastLast
Results 1 to 15 of 40
  1. #1
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Outline numbering (2003)

    Dear Loungers,

    I am working in this outline that is based on styles. All of the outline levels correspond to Word's default headings, except for levels 1, 2 and 3, which are based on special styles I made that are based off of headings 1, 2 and 3, respectively.

    It is all smooth, except for the fact that Outline level 4 (heading 4) does not restart the numbering scheme after each level (it continues the number from the very beginning of the document). So I went to modify the style and went into Format / Numbering, chose the corresponding outline and pressed "customize." I assured that "Restart numbering after level 3" was checked, and that "apply changes to whole list" was selected."

    Nonetheless, the only way to get Heading 4 to restart after each level 3 is to go to Format / Bullets and Numbering, and to check "Restart Numbering," or to right click on the first entry after each level three and to select "Restart Numbering." Either way, it is inconvenient.

    Is there a way to get Heading 4 to ALWAYS restart after every entry of Level 3?

    Thanks all,

    JMT

  2. #2
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Outline numbering (2003)

    I don't think you can do this, because Heading 4 will have its level reset by a preceding Heading 3, not by your style.
    I think you need to either
    <UL><LI>Use Heading 1, Heading 2 and Heading 3 for your first three levels - modifying them so the format is appropriate for what you want
    OR
    <LI>Create a complete new set of styles for your purposes, including all levels that you want, and associate these levels with your outline numbering scheme.[/list]StuartR

  3. #3
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Outline numbering (2003)

    Dear Stuart,

    Thanks for your message.

    Option 1 won't work because in my document, if I modify Headings 1, 2 and 3, they will change these headings throughout the document, but the style I am trying to create should only apply in this one particular chapter.

    Option 2 sounds feasible, but would it really make a difference if I created a new set of styles? Styles 4-9 would all be identical to Headings 4-9; the only thing I would change would be their names. Do you think that will cause Word to restart numbering before each new entry of heading 4?

    This is all quite odd. In the Bullets and Numbering dialogue box, when you customize a numbering scheme, you can tell word to restart the numbering of an outline level after a certain LEVEL, not after a certain STYLE. So heading 4 should restart after my modified heading 3, since that is based on outline LEVEL 3; I would have thought that that is what counts. Apparently, it doesn't.

    Regards,

    JMT

  4. #4
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Outline numbering (2003)

    The styles Heading 1 to Heading 9 are special, word has intimate knowledge of them.

    You will need to create your own headings, and associate them with the same named list.

    StuartR
    Attached Images Attached Images
    • File Type: gif x.gif (23.6 KB, 0 views)

  5. #5
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Outline numbering (2003)

    Hello Stuart,

    With Word's built-in styles, you can switch between levels by pressing alt+shift+the left and right arrow keys or by pressing tab and alt+tab. Is there a way to keep this function if I base customize an outline based on styles?

    Regards,

    JMT

  6. #6
    Plutonium Lounger
    Join Date
    Nov 2001
    Posts
    10,550
    Thanks
    0
    Thanked 7 Times in 7 Posts

    Re: Outline numbering (2003)

    I guess you could write two Macros that looks at the style of the current paragraph and then apply the appropriate style for One-Up and One-Down. You could then assign the shortcut keys to your Macros.

    StuartR

  7. #7
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Outline numbering (2003)

    The Alt-Shift-Left and Right will work happily within ANY outline list - if you are already in an outline numbered list it will promote or demote within that outline series.

    If you apply this keystroke to an unnumbered list then Word will apply a Heading style based on the level of the preceding heading.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  8. #8
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Outline numbering (2003)

    Dear Andrew,

    I created a customized outline and when I use those keystrokes, the only thing that changes is the Outline level (you can see the entry shift to the left or the right in the document map), but the style itself doesn't change (e.g., it doesn't shift inward when being demoted or towards the left when being promoted).

    ???

    JMT

  9. #9
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Outline numbering (2003)

    If you want the style to change as well as the outline level then you need to check that a different style is associated with each outline level that you have defined. If you have a look at the screen capture that Stuart posted in this thread, down near the bottom is a setting for this.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  10. #10
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Outline numbering (2003)

    Hi Andrew,

    Do you mean under "Link level to style"? I have each outline level associated with a different style (level 1 is associated with "Evidence 1"; level 2 is associated with "Evidence 2," etc.). But that still does not cauase the styles to change when I press "alt + shift + left/right arrows."

    Any other ideas?

    JMT

  11. #11
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Outline numbering (2003)

    Have you associated all levels with a style in the same dialog, i.e. if you click on a different level number in the Level list box in the dialog, you see the correct style name in the 'Link level to style' box? If so, Alt+Shift+left arrow and Alt+Shift+right arrow should change the style from Evidence 1 to Evidence 2 etc. or back. I've checked it several times, and it really works that way. If it doesn't work for you, make sure that Alt+Shift+left arrow and Alt+Shift+right arrow haven't been assigned another action in the Tools | Customize > Keyboard dialog.

  12. #12
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Outline numbering (2003)

    Yes that is the right setting. You might need to post a sample document so we can see how you have defined the Evidence styles.

    As Hans has suggested, you might also need to check that the keystrokes haven't been hijacked by something else. If you can change the outline level but not the style then it might be that you haven't been editing the outline list in one visit to the dialog - Word has a nasty habit of making new outlines if you enter the dialog from anything less than an outline level one style.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  13. #13
    5 Star Lounger kmurdock's Avatar
    Join Date
    Feb 2003
    Location
    Pacific Grove, California, USA
    Posts
    716
    Thanks
    10
    Thanked 34 Times in 28 Posts

    Re: Outline numbering (2003)

    Hi JMT,

    Attached is a document with outline heading styles similar to what you've described. I am able to use the Alt+Shft+right arrow/left arrow to promote and demote these in my own Word 2003. If it doesn't work for you, Hans' scenario should be explored further. But if you can, then perhaps you can use these styles as a guide for setting up your own.

    Hope this helps,
    Kim
    Attached Files Attached Files

  14. #14
    5 Star Lounger
    Join Date
    Aug 2006
    Posts
    784
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Outline numbering (2003)

    The reason for the problem in my document may be what Hans and Andrew are referring to, but I am not sure.

    I am going for the layout of Kim's document, which allows you to switch between styles using alt+shift and the arrow keys.

    I am attaching a document. Basically, Evidence 4 to Evidence 9 are identical to Heading 4 to Heading 9. I only created them so I could have a special outline that I could apply and be able to switch between levels using alt+shift and the arrow keys.

    Just to clarify, alt+shift and the arrow keys does work with my heading 1 - 9 styles.

    Best regards,

    JMT
    Attached Files Attached Files

  15. #15
    5 Star Lounger kmurdock's Avatar
    Join Date
    Feb 2003
    Location
    Pacific Grove, California, USA
    Posts
    716
    Thanks
    10
    Thanked 34 Times in 28 Posts

    Re: Outline numbering (2003)

    I think I may have solved the mystery.

    Your Evidence styles are based on your Heading styles. If you base them on Normal, they will move back and forth with Alt+Shift+arrows.

    I've attached your file -- I've altered Evidence 4, 5 and (I think) 6 to be based on Normal and they will move back and forth.

    Hope this helps!

    Kim
    Attached Files Attached Files

Page 1 of 3 123 LastLast

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •