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  1. #1
    DonnaRL
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    Formatting around manual column breaks (Word97 SR-2)

    Hi! I'm having a formatting problem in a two-column page layout that's driving me nuts! I hope someone in the lounge knows of a workaround.

    We're using reversed-out headings that are defined with black or dark grey shading with white letters. My problem is that when I want one of these headings to start at the top of the second (right) column and insert a manual column break, the formatting of the paragraph following the page break seems to "bleed" onto the paragraph before the manual column break. A shaded bar appears at the bottom of the first (left) column, just like the formatting for the heading. (Sample file attached to this message--DonnaRL_smp.doc--shows what's happening.)

    I know that this is similar to a known problem with formatting before manual page breaks, and that the workaround for that problem is to specify the Page Break Before option on the Paragraph formatting. Does anyone know of a workaround for the same problem occurring with column breaks?

    I've tried everything that I can think of and have searched a number of resources, but haven't come up with a solution. I dimly remember having a similar problem with an earlier version of Word (about six or seven years ago), but I don't remember for sure how I worked around it, although I do have a paper copy of the manual and I can see that did solve it somehow.

    Any ideas? I'll be grateful for any advice that you all offer!

    Best regards,

    Donna

  2. #2
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    Re: Formatting around manual column breaks (Word97 SR-2)

    Donna,

    If you create your reversed-out headings as a Style, you may be able to control the formatting, especially if you use the "Style for following paragraph" option box. Are you familiar with Styles?

    -Gene

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    Re: Formatting around manual column breaks (Word97 SR-2)

    Donna,

    If you turn on paragraph marks etc, you can see that the bleed is over the column break itself. If you put a paragraph mark immediately in front of 'Heading 3', then format the new paragraph as a font size of 1 (ensure no before or after sizes!), and remove the reverse shading, then you get your desired result, albeit with a very small gap at the top of the second column.

    Hope this helps.

  4. #4
    DonnaRL
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    Re: Formatting around manual column breaks (Word97 SR-2)

    Yes, I'm very familar with styles. My heading is formatted as a Heading 3. For the Heading 3, I have the style for following paragraph set as Normal. For Normal, I have the style for the following paragraph set as Normal.

    To what should I change in the Style for following paragraph box?

    Thanks!
    Donna

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    Re: Formatting around manual column breaks (Word97 SR-2)

    Donna, if you look at the document in Normal View you can see where the breaks are. Click in the line above the problem heading and press delete. This gets rid of the offending column break. Now arrow up one line into a clear area, and insert a new column break. All should then be ok. <img src=/S/bingo.gif border=0 alt=bingo width=15 height=22>

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Formatting around manual column breaks (Word97 SR-2)

    I do that too, particularly when the first thing on the next page is a table. I type on the first line after the break "This is a hidden line" and select the paragraph, and change the font settings to Bold, Green and Hidden. That way, there is no extra vertical space under the break and I know exactly what is going on there. I have not found this after-the-fact formatting to bleed through to the preceding page break.

    I also have heard about people inserting the insertion point into the break and pressing Ctrl-n to set it to Normal style. That clearly would be fastest if it works for you.

  7. #7
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    Re: Formatting around manual column breaks (Word97 SR-2)

    Good idea, tables can be a law unto themselves around page breaks some times. That would keep it on the page. <img src=/S/thumbup.gif border=0 alt=thumbup width=15 height=15>

  8. #8
    BAM
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    Re: Formatting around manual column breaks (Word97 SR-2)

    Hi Donna,

    Add an extra paragraph mark between the column break and Heading. Format the paragraph mark as hidden and that should take care of it.

    It would be nice to have a "Column break before" type of format similar to the "Page break before" Paragraph format under Format/Paragraph/Line and Page Breaks, since this option takes care of the "bleed" on a page break.
    ~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  9. #9
    BAM
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    Re: Formatting around manual column breaks (Word97 SR-2)

    Hi jscher2000,

    <<I type on the first line after the break "This is a hidden line" and select the paragraph, and change the font settings to Bold, Green and Hidden. >>

    You could also use the "Page break before" format in Format/Paragraph/Lines and Page Breaks. This format eliminates the "bleed over" on the page break.

    Along the same lines, if you want to keep a table on the same page select all rows of the table with the exception of the final row and apply the "Keep with next" paragraph format.

    This way Word will determine if it needs to place a page break before the table or if the entire table will fit the page without needing a page break.
    ~~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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