Results 1 to 5 of 5
  1. #1
    Lounger
    Join Date
    Apr 2002
    Location
    Sydney, Australia
    Posts
    30
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Track changes - change user name (XP,2003)

    I have a document with large amounts of 'tracked changes'. The changes were made with a user name of "John Smith". It is now necessary for the changes to be marked as added/removed by "Tom Jones". I understand that this can be changed in Tools, Options, User Information, but this will only update the name for new modifications. Is there a way to change all instances of changes marked by the user "John Smith" to "Tom Jones"?

    I am proficient with VBA so don't mind a code solution.

  2. #2
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Track changes - change user name (XP,2003)

    You can't change the author of tracked changes directly - it's a read-only property (for obvious reasons, I think). But you can try the following workaround:
    - Create two copies of the document..
    - Reject all changes in one of the copies, and accept all changes in the other.
    - Change your user name in the User Information tab of Tools | Options to Tom Jones.
    - Open the document in which the changes have been rejected.
    - Use Tools | Compare and Merge Documents... to merge with the one in which changes have been accepted.
    - Save the document.
    - Change your user name back to what it was.
    All changes will now be by Tom Jones, but with the current date and time, not the original date and time.

  3. #3
    Lounger
    Join Date
    Apr 2002
    Location
    Sydney, Australia
    Posts
    30
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track changes - change user name (XP,2003)

    That's a good work around Hans. Will give this a go. Thanks.

  4. #4
    Plutonium Lounger
    Join Date
    Mar 2002
    Posts
    84,353
    Thanks
    0
    Thanked 29 Times in 29 Posts

    Re: Track changes - change user name (XP,2003)

    Just take care that you don't start singing "The green green grass of home" when you change your username to Tom Jones... <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

  5. #5
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Track changes - change user name (XP,2003)

    An alternative path to change the edits is to save the file out to either RTF or XML and then do a search and replace in that file using a text editor - the editor names should appear embedded there and easy to get at.

    I seem to remember this suggestion somewhere on this forum in the past. It sounds like something Andrew Savikas suggested once. Like <post:=473,148>post 473,148</post:>
    Andrew Lockton, Chrysalis Design, Melbourne Australia

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •