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  1. #1
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    Printing a single page (Outlook 2007)

    Hi all,

    Is there some way to tell Outlook 2007 to print only one page of a multi-page message? The Print dialog form* doesn't have that option. I searched the Outlook forum and found a related thread for Outlook 2000, but the suggested workarounds don't work in O-2007. (Partly because of the advent of ribbons. Grrr... <img src=/S/barf.gif border=0 alt=barf width=64 height=23> )

    If anyone has any suggestions or can tell me it's a futile quest, I'll be grateful either way. <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>

    *(And why Microsoft can't develop one standard Print dialog box for all Office apps is beyond me.)

  2. #2
    Plutonium Lounger
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    Re: Printing a single page (Outlook 2007)

    The option to print a single page or range of pages was available for HTML format messages only in Outlook 2003 and before, since it used the Internet Explorer engine for HTML messages. It wasn't available for plain text and rich text messages. Outlook 2007 doesn't use Internet Explorer any more and now the option is absent for ALL message types (that's progress for you).

    You can save the message as a .htm, .txt or .rtf file depending on the format, open that file from Windows Explorer in the associated application and print it from there. You should be able to specify the page(s) you want to print.

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    Re: Printing a single page (Outlook 2007)

    Thanks much, Hans! That's kind of what suspected.

    Progress indeed. <img src=/S/groan.gif border=0 alt=groan width=16 height=15>

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    Re: Printing a single page (Outlook 2007)

    Does this mean that the option of printing booklets is gone, including those handy little booklets of Contacts?

  5. #5
    Super Moderator jscher2000's Avatar
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    Re: Printing a single page (Outlook 2007)

    <P ID="edit" class=small>(Edited by jscher2000 on 08-Aug-08 18:54. )</P>I have a $50 solution for you, which is to purchase pdfFactory. When you print to pdfFactory, your job is saved in a temp .pdf file and displayed in a document buffer. Here you can delete any pages you don't need before printing. You never have to save if you don't want to.

    Subsequent print jobs are added to the buffer, so you can print a dozen messages to pdfFactory first and then deal with trimming and printing the jobs all at once.

    You can test and use the evaluation version of pdfFactory indefinitely, but it places a message at the bottom of each page, so the output is not suitable for professional applications.

    Added: I remembered a product that has a similar buffer approach, but was designed for quite a different purpose. GreenPrint specializes in helping you avoid the waste that results from print jobs with little or no text on the last page. However, it also lets you suppress any other pages you like when you print. There is a free version for home use (has ads) and an ad-free $29 version licensed for home or office use.

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    Re: Printing a single page (Outlook 2007)

    Thank you for the terrific link. I actually had FinePrint years ago but lost track of the name (and software) and have been looking for 'that program' ever since.

  7. #7
    Plutonium Lounger
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    Re: Printing a single page (Outlook 2007)

    The booklet printing options for contacts are still available - see Print an Address Book.

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    Re: Printing a single page (Outlook 2007)

    Our thanks to Hans for a link that will probably interest all readers. PRINTING_IN_OUTLOOK is a source that might be of general interest, and of particular interest to Antony. Be sure to check the list of links at the end of that article for different print capabilities and procedures.

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    Re: Printing a single page (Outlook 2007)

    Thanks for the link to the "Printing in Outlook" page, Peter. There's a link toward the bottom that seems to directly address this problem. <img src=/S/thankyou.gif border=0 alt=thankyou width=40 height=15>
    So, naturally, clicking on it returns a "This web page is unavailable" error. Figures. <img src=/S/hmmn.gif border=0 alt=hmmn width=15 height=15>

  10. #10
    Super Moderator jscher2000's Avatar
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    Re: Printing a single page (Outlook 2007)

    I found the page: Print a page or part of an e-mail message. The answer is interesting enough to reproduce here, especially the part I highlighted:
    <hr>You cannot print specific pages of a message from within Outlook, unless you choose all the odd or even pages from the Number of pages option. However you can print any pages you choose by switching to a browser view of the message.
    1. <LI>In the open message, on the Message tab, in the Actions group, click Other Actions, and then click View in Browser.

      If you see a security message, click OK <span style="background-color: #FFFF00; color: #000000; font-weight: bold">if you choose to continue</span hi>.

      <LI>On the browser toolbar, click the arrow next to the Print button, and then click Print Preview.
      <LI>Determine the page or pages that you want to print.
      <LI>On the toolbar, click Print.
      <LI>Under Page Range, click Pages, and then type the page numbers of the pages you want to print.
      <LI>Choose any other printing options.
      <LI>Click Print.
    <hr>
    So easy!! <img src=/S/wink.gif border=0 alt=wink width=15 height=15> Perhaps it can be automated in some manner?

  11. #11
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    Re: Printing a single page (Outlook 2007)

    Good grief! The first on the list didn't work for me.

    I hope that you reported it, and I think we should ALL report it as a bad link. There's nothing like a chorus of boos to wake someone up at the other end.

  12. #12
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    Re: Printing a single page (Outlook 2007)

    I too have been frustrated by the inability to print a selected part of an Outlook 2007 message. And opening in the browser does not work for some messages ( I don't have the technical nous to work out why). Yesterday I tested and immediately purchased Blueprint for Outlook- the basic version is not outlandishly expensive and gives me all the functions I need to save time, paper, toner and sanity!
    http://www.savvisoft.com/

  13. #13
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    Re: Printing a single page (Outlook 2007)

    Some pages and sites are optimized for certain browsers. Exactly what the limitations are I'm not sure, but you can try switching default browsers if only temporarily to see if that will let you see the page.

    A printer's native software can be extensive, and Microsoft rightly prefaces its rundown on printing with a note to that effect. You mentioned toner and that is one example: my printer has a mode that allows printing that will conserve toner, providing in effect a draft copy. You can't expect Microsoft to build something like that into its software.

  14. #14
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    Re: Printing a single page (Outlook 2007)

    Thanks for your reply. I do have my printer permanently set on toner saver, but some documents/emails/sections of emails have to be printed using full toner for special record purposes. The ability to select just part of a long email to print is invaluable to me, and well worth the small investment in the Blueprint software. Quick, simple and hassle-free!

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