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  1. #1
    5 Star Lounger Vincenzo's Avatar
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    Separate folders in Windows Contacts (Vista SP1)

    I created some new folders in the Windows Contacts by right clicking>New>folder, and I moved some contacts into them.

    But when I create new mail using Windows Mail and click the Contact icon next to the To: address, the folders are not
    shown in the Select Recipients dialog. All the contacts are just shown in one large list, which defeats the purpose of using folders to organize
    contacts.

    Is there a way to make the folder structure appear in the New Mail/Select Recipients list?

    Thanks

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    Re: Separate folders in Windows Contacts (Vista SP1)

    Are you trying to create an easy way to send e-mails to a specific "group" of individuals? IF so, then:

    1. Open Contacts
    2. Click the down arrow to expand the "New" menu
    3. Choose: Distribution List and type in the Name for that list
    4. Add the people you want included to the group
    5. Save it

    When sending a group e-mail you can then simply choose that Distribution List by name.

    HINT: When sending e-mail to a Distribution List use the "Bcc" Field so that the e-mail addresses are hidden from the recipients.
    Jeff
    simul iustus et peccator

  3. #3
    5 Star Lounger Vincenzo's Avatar
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    Re: Separate folders in Windows Contacts (Vista SP1)

    Thanks.

    No, it is about organization, having all the business contacts in one folder, personal in another, local business in another. Not for group emails.

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    Re: Separate folders in Windows Contacts (Vista SP1)

    If you organize your contacts into Contact Groups you can still pick and choose who you send an email to as follows:
    1. To Pick and Choose who to Send To from the Contact Group:
    A. Have a Create Mail window open with a selected Contact Group.
    B. Close the Create Mail window and click Yes to save the email to the Drafts folder.
    C. Click OK.
    D. Click on the Drafts folder and open the email message.
    E. Delete the contacts in the Group that you do not want to send the email to.

    2. To pick a single contact to Send To from a Contact Group:
    A. Open Contacts and select and open a Contact Group.
    B. Right click on any one contact and click Action -> Send e-mail.

    Perhaps this work around will meet your needs.

  5. #5
    5 Star Lounger Vincenzo's Avatar
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    Re: Separate folders in Windows Contacts (Vista SP1)

    Workaround number 2 is useful, I can use that.

    I don't understand, in workaround 1, this:

    A. Have a Create Mail window open with a selected Contact Group.

    I cannot seem to do this.

    Thanks

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    Re: Separate folders in Windows Contacts (Vista SP1)

    A more detailed explanation of workaround 1 is as follows:
    In Windows Mail click on Create Mail and then click on To: and choose the Contact Group that contains the contacts you wish to send to.
    Next compose the email and when you have finished click the close window icon at the top right of the New Message window. A dialog box will come up asking whether you want to save changes to the message. Click Yes and the message will be saved to the Drafts folder. Then click OK.
    Click on the Drafts folder and open the email message.
    Delete the contacts in the Group that you do not want to send the email to.

    Note: The reason for using the Drafts folder is that you can edit the members of the Contact Group; in the New Message window you cannot edit the members of the Contact Group.

  7. #7
    5 Star Lounger Vincenzo's Avatar
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    Re: Separate folders in Windows Contacts (Vista SP1)

    OK Thanks.

    I've played with this a bit and I see what I am doing that is different. I was not creating groups, I was creating folders in Contacts.
    I created them in Windows Contacts by right clicking>New>folder, like you do in Outlook.

    Groups, on the other hands, are really like mailing lists, and behave differently, and have limitations.
    As you have noted, you cannot pick individual contacts out of groups without your extra steps.

    The folders that I create are not shown when I click the To: button, all the contacts are lumped together in one big list, but it does allow easily picking out the ones you want to send email to, without the workaround you came up with.

    Seems like there is really no way to organize contacts like you can do in Outlook, unless I am missing something here.

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