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  1. #1
    jbifulk
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    Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    When I call up Word's "Mark Index Entry" dialog box to create an index entry, the text in the "Main Entry" and "Subentry" fields is not fully displayed in the field window.

    This doesn't affect the creation of the index entry but sometime makes it sort of a guessing game to ensure that I correctly entered the index item.

    I did NOT have this problem with Word 97.

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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    Interesting. Doesn't happen on mine, but I'm using arial font. Anyways. Something similar DOES happen on PCs that run 97 AND 2000. The Tools-Options-Edit tab has about an inch of gray at the top and left, and all the options are dropped down and right and off the dialog box. To fix this, the Word registry key (97) needs to be dumped.

    You could try it:

    Run regedit.
    Browse to:

    hkey_current_usersoftwaremicrosoftoffice9.0word

    Right-click Word and rename it to OldWord. Go launch Word. If it doesn't help, delete the new Word folder and rename the old one back.

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    I think 9.0 is Word 2000. If you want to find stuff for Word 97, try under 8.0. No warranties on registry futzing!

  4. #4
    BAM
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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    Hi jbfulk,

    It's a Registry value that is corrupt, specifically the WordDataSettings value. The Settings value holds the majority of your user preferences that aren't stored in Normal.dot.

    For steps on recreating this key and a method for preserving most of your preferences the Settings value holds, take a look at this article:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/AppErrors/MissingMenusEtc.htm>http://www.mvps.org/word/FAQs/AppErr...ngMenusEtc.htm</A>
    ~~~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    I don't know anything about registry keys, so I do not know whether what our more experienced colleagues have already said about them will fix your problem.

    However, I am familiar with the situation you describe, and I just thought it was one of those aggravating little quirks of Word that we just had to learn to accept. I can consistently reproduce this 'problem' behaviour in both Word 97 and Word 2000. This is what I understand is going on:

    The entries in the 'Mark Index Entry' dialogue text boxes seem to be picking up formatting from the selection in the document. Specifically, any 'space before' set on the paragraph in which the selection is located appears within these text boxes, pushing down the text in them. Your illustration looks like, say, '6 pt space before'. (If there is 12 pt or more space before the paragraph, the text in the boxes disappears from view completely.)

    If there is a way of 'fixing' this behaviour, I should like to hear about it. Because, so far as I was aware, this behaviour was consistent across various versions of Word and installations on different operating systems (Windows 95 and Windows 2000 in my case), I had thought it was something that a user could not fix.

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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    Robin,

    That sounded intriguing, but I can't reproduce it here (using same version of Word as posted in thread topic) - adding space before the paragraph is having no effect on the display in the Mark Index Entry dialog (thankfully!).

    Gary

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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    Gary,

    My last posting was wrong. On further investigation I find that the formatting that is being (consistently) applied to the entries in the boxes in the Mark Index Entry dialogue is not being picked up from the selection in the document, but from the formatting of the Normal paragraph style.

    Up until now I could not understand why some experienced Word users on the Lounge advocate never using the Normal paragraph style. I am beginning to understand their point of view now.

    Having said that, I do think that this is pretty strange behaviour of the Mark Index Entry dialogue, which is thankfully not shared by too many other dialogues (at least not in my experience). I feel it ought to be possible to use the Normal paragraph style as the basic style for (normal) text in a document (and as the basis for all the other paragraph styles in a style sheet), without having to put up with these bizarre side effects.

    I suppose I have been grappling with Word long enough, though, to know that statements about what 'ought' to be possible are fatuous. (A bit like saying that the weather in England 'ought' to be warm and sunny in August!)

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    Re: Mark Index Entry dialog box (Word 2000/9.0.3821 SR-1)

    Robin,

    Your last post had led me to test this effect, simply by adding some extra space before to the paragraph (via direct formatting) - this did not produce the 'submerged text' effect in the Mark Index Entry dialog.

    However now when I test applying the extra space before as part of the style definition, yes I'm getting that submerged text too.

    The issue of Normal vs. other styles doesn't come into play here: I get the same effect if I try this with Normal style, with a new style based on Normal, or with a new style based on NoStyle.

    This does seem to be counter to expectations of how text in a textbox control on a dialog should behave - one would expect that text to be "text only" and not bring any formatting attributes along with it.
    And even here, if I for instance redefine my test style to be bold and italic, it does not show as bold and italic in the Mark Index Entry dialog - the only formatting attribute that seems to affect the display is Space Before - weird!

    Gary

    PS: did I not hear that you had some quite warm weather in England last week? <img src=/S/cool.gif border=0 alt=cool width=15 height=15>

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