Results 1 to 6 of 6
  1. #1
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Christchurch, New Zealand
    Posts
    250
    Thanks
    1
    Thanked 0 Times in 0 Posts

    File Formats (Word 2007)

    It appears to me that the docm and dotm file types are essentially the same. Can anyone spread some light on the difference? Which is best? In the past we have used templates (obviously with macros) and toolbars. Lately we've started to use doc files that are all based on the same dot file - this speeds up any changes we have to make in styles across multiple templates, but I'm not sure what would be the best in 2007. I'm leaning towards doing the same - using docx files based on dotm templates, but i'd like to know what are the real differences between docm and dotm

  2. #2
    Bronze Lounger IanWilson's Avatar
    Join Date
    Dec 2000
    Location
    Bristol, United Kingdom
    Posts
    1,523
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: File Formats (Word 2007)

    There are a number of resources out there that explain the difference between templates and documents. Try http://www.shaunakelly.com/word/temp...ons/index.html or http://addbalance.com/usersguide/templates.htm for instance.

    I don't quite understand your point about using doc files instead of dot files to speed up changes. But if you want to create new documents to a particular pattern, or with particular features like macros, custom toolbars, autotext entries, styles, margin settings and so on, why not use templates, which are designed for that purpose?

    Ian

  3. #3
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Christchurch, New Zealand
    Posts
    250
    Thanks
    1
    Thanked 0 Times in 0 Posts

    Re: File Formats (Word 2007)

    Hmm, I didn't really make it clear did I? We have clients that use many templates. A shortened list would include templates for letter, fax, court documents, agreements, deeds, trust documents, ad infinitum. Each of these templates contains the same styles, but other formats are different as needed for the layout of the documents. In the past we have simply used a different template for each type of document. However, some of our clients have a habit of regularly updating their styles - very painful experience when we have to go through many templates and make the same changes.

    Yes we could write a macro to do it, but by creating ONE template (eg Styles.dot) we then create a Letter.doc, Fax.doc etc etc, and base all of these on the Styles.dot with the option "Automatically update Styles" (templates and addins) selected. When we want to change the styles we just change the Styles.dot template, and then each of the subsequent documents (letter.doc fax.doc etc) automatically has its styles updated. We always use a user form to create the final documents (eg a letter to a client is based on the Letter.doc, which is initially based on Styles.dot) and this user form, ensures that the "Automatically Update Styles" is turned off in the letter to the client. Ensuring if the styles.dot template is changed, and we go and open a document created for a client before the update was made - it doesn't change to the new format.

    My query really revolves around Word 2007 having docm and dotm. What are the essential differences between docm and dotm? They both can contain macros, if you create a document based on a doc file it inherits the styles of the original doc file which inherits the styles from the original dot file. Perhaps it is quick parts/autotext and ribbons. Or default saving? Template files want to save to the user's template folder and document files to the documents folder? I'm still finding my way around 2007 so there are quite a few mysteries being thrown up! <img src=/S/brainwash.gif border=0 alt=brainwash width=15 height=15>

  4. #4
    Bronze Lounger IanWilson's Avatar
    Join Date
    Dec 2000
    Location
    Bristol, United Kingdom
    Posts
    1,523
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: File Formats (Word 2007)

    I don't use Word 2007 (though I meet it from time to time since my wife's new PC uses it).

    I'm not very well up on this, but I wonder whether you can put the stuff that is common to all the document types in a global template, and then the stuff that varies in a regular template. Try looking at http://word.mvps.org/FAQs/Customization/Wh...platesStore.htm. The material on that site is excellent, in my view, though they do have the disclaimer on their front page at the moment that they haven't yet updated it for Word 2007. I think that the principle of what templates are for has not changed with Word 2007, except that there are now 2 types of template file, dotx for regular use and dotm if the template contains macros.

    Ian

  5. #5
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Christchurch, New Zealand
    Posts
    250
    Thanks
    1
    Thanked 0 Times in 0 Posts

    Re: File Formats (Word 2007)

    We do use global templates.

    My query was what are the essential differences between docm and dotm files? I know one is a document and one a template, and I know that they have inherently the same characteristics, and can be used in the same way, but they must have some differences. In earlier versions of Word a document could have macros but not toolbars or autotext - perhaps this is the same. A general user would use a template, so it would automatically appear in the templates dialog box, and also you could double click on it to create a new document based on the template. Double clicking on a document would open it.

    I think I've just been getting side tracked by the fact that they now differentiate between documents and templates with macros and without. Four file format extensions instead of two.

  6. #6
    Bronze Lounger IanWilson's Avatar
    Join Date
    Dec 2000
    Location
    Bristol, United Kingdom
    Posts
    1,523
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: File Formats (Word 2007)

    For the more technical differences between the file formats, I think I have to hope that a more knowledgeable Lounger than I can answer.

    Ian

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •