Attached is a tutorial on how to use Word's mailmerge facility to create lists sorted by category.
Microsoft has similar articles at:
but my tutorial goes way beyond those articles' scope by:
a ) providing a sample data source that can be used to demonstrate/test the use of different keys,
b ) including working mailmerge fields
c ) adding examples to show how:. text can be categorised using two keysPlus, unlike the field coding suggested by the MSKB articles, my approach doesn't insert extra lines for Excel data sources.
. text can be added after the repeated data
. group and sub-group counts and totals can be calculated without the need for such fields in the source data
. to create a two-column output
. to create a series of tables from the merged data
. to shade alternate rows when merging to a table
. to merge to email
Note: Please read the tutorial before trying to use the mailmerge main document for a mailmerge - the merge field coding you'll need is in the tutorial and has to be copied from there into the mailmerge main document before you can do a mailmerge.