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  1. #1
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    TOC reverting to headers (2003)

    Hi all,

    I've made some lovely styles thanks to all the help I got on this forum!

    Now I'm generating a TOC, which pulls on the lines within my document to which I applied those styles, and everytime I go back in to make a TOC reformat, the darned thing reverts back to Header 1,2, and 3. I have to click those off and reclick my styles on. Thanks MS, but I'm not interested in your plain old Headers.
    How do I keep it the way I like it? thanks!

  2. #2
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    Re: TOC reverting to headers (2003)

    If you press Alt+F9, you can see the field code for the TOC, it looks like { TOC ... } where ... are the field switches. What is the field code for your TOC? You can press Alt+F9 to hide the field codes again.

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    Re: TOC reverting to headers (2003)

    What is the method you are using to update the TOC? If you select it and press F9 then it will update without changing the field settings. You could also right click and Update Field.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: TOC reverting to headers (2003)

    Hans,
    the field code is as it should be. The names within match the names of the styles I assigned to the document.

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    Re: TOC reverting to headers (2003)

    Andrew,
    I'm going back to reformat the TOC entries because I'm creating a new document and playing with the look. So when I click on the TOC and go back to "insert TOC", this is where the problem arises. On the first window, my styles are showing up (where Header 1,2 etc. normally show up) but when I go in to modify these, the headers re-insert themselves.

    On top of that, the TOC is showing all page number 3's instead of their appropriate numbers. I had posted this here before. I'm in normal print layout. Only when I go to print preview and return does it number correctly.

    maybe something screwy with our installation?

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    Re: TOC reverting to headers (2003)

    There is nothing screwy with your installation, that sounds like normal behaviour (although the page numbering issue is not normal/wanted and is covered elsewhere). I would modify the template to put the preferred TOC in there. Then when you create a new document, it will already have the TOC the way you want it.

    On the documents you create that don't need a TOC, you can select and delete. I find it easier to delete something I don't need than it is to create it.

    Another alternative is to save your preferred TOC as an autotext entry and then insert it that way when required.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: TOC reverting to headers (2003)

    Maddeningly, Word TOC settings are not sticky, and it generates a new TOC every time you enter the dialog (if you choose overwrite on exit, that is). The answer—particularly when the heading names are complex—is to learn the switches (or keep a cheat sheet near) and to modify the TOC level styles instead.

    PamC
    Pam Caswell

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    Re: TOC reverting to headers (2003)

    Pam,
    could you clarify what you mean by "enter the dialog"? The only one I am using is "Insert / References / TOC", which of course generates a new TOC (keeping my assigned styles but adding the header styles). Also, I don't have "overwrite on exit." Perhaps there's an option I am missing. Also not sure what you mean by switches.

  9. #9
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    Re: TOC reverting to headers (2003)

    By dialog, Pam meant the Insert | References | Indexes and Tables dialog. Word will often prompt whether you want to ovrwrite th TOC styles when you click OK.

    If you press Alt+F9 you'll see the field code for the TOC. It looks like (for example) { TOC ... t ".." }. An item such as t is called a field switch.

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