# Thread: Calculating accrued holiday (2003 SP2)

1. ## Calculating accrued holiday (2003 SP2)

Good morning

I am trying to devise a formula to calculate how much holiday new starters are due. I have tried to use some nested if formulas but have got nowehere fast. If anyone has a moment could they please take a look at the attached example workbook which will hopefully explain what I am after.

Thanks

Cheers

Steve

2. ## Re: Calculating accrued holiday (2003 SP2)

Should the accrued holidays be calculated using the date boundaries in your worksheet, or as a continuous fraction of the yearly entitlement?

Should it be rounded to whole days or half days or hours? If so, rund up, down or to the nearest?

3. ## Re: Calculating accrued holiday (2003 SP2)

Hi Hans

If they could be calculated in the date boundaries it would be good and days rounded up/down to nearest would be fantastic

Cheers

Steve

4. ## Re: Calculating accrued holiday (2003 SP2)

Try this formula in F4:

=ROUND(E4*(12-MONTH(C4)+(DAY(C4)<16))/12,0)

5. ## Re: Calculating accrued holiday (2003 SP2)

Thanks Hans

Thats fantastic I don't think I will ever be able to get my head around the logic like that

Cheers

Steve

6. ## Re: Calculating accrued holiday (2003 SP2)

I started by creating intermediate formulas, then combined them into one formula.

MONTH(C4) is the month number of the start date, e.g. for 23 February it is 2.
12-MONTH(C4) is the number of remaining months in the year, e.g. for 23 February this is 12 - 2 = 10.
If the date is before the 16th of the month, we add 1 to this: if the start date is 8 February, we count 11 months.
This is done by adding (DAY(C4)<16) which evaluates to TRUE = 1 before the 16th and to FALSE = 0 on or after the 16th.
The resulting number is divided by 12 to get the fraction of the year, e.g. for 23 Februari it is 10/12 part of the year.
This is multiplied by the yearly holidays, and finally the result is rounded to the nearest whole number

7. ## Re: Calculating accrued holiday (2003 SP2)

Hi Hans

The powers to be have now asked that it shows half days, I thought that by removing the round part of the formula it would show the half days but it does not. Sorry to be a pain but how can I change it to the nearest up or down whole number.

Thanks for your help (and patience)

Cheers

Steve

8. ## Re: Calculating accrued holiday (2003 SP2)

> how can I change it to the nearest up or down whole number.

That's what the formula does now. Did you mean "how can I change it to round to the nearest multiple of 0.5?"

9. ## Re: Calculating accrued holiday (2003 SP2)

<img src=/S/blush.gif border=0 alt=blush width=15 height=15> Memo to self, read postings before pushing send <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

Hi Hans

Yes, I am sorry, I need to show the half days

Cheers

Steve

10. ## Re: Calculating accrued holiday (2003 SP2)

Try

=ROUND(E4*(12-MONTH(C4)+(DAY(C4)<16))/6,0)/2

The formula divides by 6 instead of 12, rounds this to a whole number, then divides by 2.

For example, for start = 20 January and yearly days = 20, E4*(12-MONTH(C4)+(DAY(C4)<16)) evaluates to 20 * 11 = 220.
The original calculation divided this by 12, resulting in 18.3333... then rounded to 18.
The new calculation divides by 6, resulting in 36.6666..., rounds to 37, then divides by 2, with end result 18.5.

11. ## Re: Calculating accrued holiday (2003 SP2)

Thanks again Hans

Cheers

Steve

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