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  1. #1
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    Outline # boxes (2003)

    I'm sure this has been posted before but given the huge number of posts on outlining, I thought I'd post anyway so please forgive the repetition.

    I'm following the styles/outlining directions from Shauna Kelly's paper which works beautifully. My only question is WHY oh WHY when I go into format, bullets etc and look at my outlining choices, all the boxes are filled with variations of the numbering styles I've created? I didn't choose all those boxes. If anything, I worked in one box and perhaps a second one because I forgot which box I started in.

    Any answers will be wonderfully clarifying and give me insight into this insane but brilliant program! <img src=/S/bananas.gif border=0 alt=bananas width=33 height=35>

    tx Naomi

  2. #2
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    Re: Outline # boxes (2003)

    Word's Bullets and Numbering gallery is immensely frustrating. If you really want to be in control of numbering, you should never use it, and create your own named list templates in VBA.

    I have to admit that I can't always be bothered to do that, so I frequently use the Reset button in the Bullets and Numbering gallery when Word has miraculously filled all boxes with slight variations of one numbering scheme...

  3. #3
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    Re: Outline # boxes (2003)

    Ah, so there may be no coherent answer, but I really appreciate the advice!

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    Re: Outline # boxes (2003)

    Thanks Hans. I've created my outlines staying in one box, but in fiddling around, lost the automatic numbering for level 6 (and up). I already have a simple 1.1, 1.1.1, etc; but now when I try to get 1.1.1.1.1 I get only labels, not functioning numbering. I've tried all kinds of techniqes. Short of starting over again, how can I get my automatic numbering for that level back, to follow the one prior to it? Really, I've tried all the menu boxes there.

  5. #5
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    Re: Outline # boxes (2003)

    You could try starting from scratch (that's what I usually end up doing), or attach a copy of your attempt, with proprietary information removed, to a reply.

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    Re: Outline # boxes (2003)

    Without reading through Shauna's page, I am not sure if she stressed the importance of putting your cursor in a first level list element BEFORE you open the dialog to edit the lower level list elements. If you don't do this then Word has a tendency to create a new list.

    Read this long post by Phil Rabichow <post#=224,839>post 224,839</post#> or this simpler one from StuartR <post:=305,743>post 305,743</post:>

    For myself, I use Outline level lists in all documents but I use macros to create and maintain the lists. Doing this avoids the need to visit the dialog at all and quickly resolves issues that crop up when people dabble in this area.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Outline # boxes (2003)

    Thank Andrew. I did start in the first level and worked only there. A new list wasn't created; only the level #6 of the numbering didn't come back as expected. I may try macros or autotext as suggested previously and I'll definitely look at your posts. If macros are not described in those links could you give me a brief rundown? the only macros I've ever made are key-board driven, not code.

  8. #8
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    Re: Outline # boxes (2003)

    Here's the outline numbering at level 6 with the numbering style box turned on. Only the last "1" is shaded. The other labels remain.
    Attached Images Attached Images

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    Re: Outline # boxes (2003)

    Thanks for offering to look at this Hans. I've tried to scale the 3 windows into one document but couldnt' make it fit 100k, so I'm attaching 3 windows in 3 separate posts. sorry for that.

    Here's # 1: the outline # WORKING at level 5 (and all previous levels)
    Attached Images Attached Images

  10. #10
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    Re: Outline # boxes (2003)

    Here's the outline numbering NOT working at level 6 (all the ones are not shaded, and acting as labels)
    Attached Images Attached Images

  11. #11
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    Re: Outline # boxes (2003)

    Try the following:
    - Clear the 'Number format' box.
    - This should also set the 'Number style' dropdown to '(none)'.
    - Select Level 1 from the 'Previous level number' dropdown.
    - This should enter a shaded 1 in the 'Number format' box.
    - Type a period . after the number in the 'Number format' box.
    - Select Level 2 from the 'Previous level number' dropdown.
    - This should add a shaded 1 to the 'Number format box.
    - Repeat for levels 3 through 5.
    - Finally select the desired numbering style (for the current level 6) from the 'Number style' dropdown.
    - This should add a sixth and final shaded 1 to the 'Number format' box.
    - You can now go on to level 7.

  12. #12
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    Re: Outline # boxes (2003)

    Praise the lord and halleluiah! You're the best Hans! This board is manna from heaven for us beleaguered souls toiling in the pits of Microsoft land!

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