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  1. #1
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    alternate text in word (word 2003)

    Hi there,

    I'm working on a translation project that would display a text in a foreign language, its phonetic pronunciation and its translation. I would like that these three kinds of text alternate line by line, I mean: on the 1st line the 1st kind, on the 2nd the 2nd, on the 3rd the 3rd kind, and again 1st, 2nd, 3rd kind, and so on.

    I've tried doing it using a 3 rows table, but it doesn't behave as I would like.

    Could you please help me finding a way of doing this? Thank you!

  2. #2
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    Re: alternate text in word (word 2003)

    Welcome to Woody's Lounge!

    Can you tell us in what way it doesn't behave as you would like? Thanks.

  3. #3
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    Re: alternate text in word (word 2003)

    Let's say that the first kind is letters, and the 2nd kind is digits.
    What I would like to obtain is:


    bla bla bla bla bla bla bla
    12344566655555987546

    bla bla bla bla bla bla bla
    4653213549865465422

    ...
    ...


    But if I simply create a 2 rows table, the result would be:

    ____________________
    bla bla bla bla bla bla bla |
    bla ...
    ____________________|
    1235498798754654654 |
    ____________________|

    I hope it's clearer now !

  4. #4
    Plutonium Lounger
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    Re: alternate text in word (word 2003)

    Can't you simply press Enter after each line of information?

  5. #5
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    Re: alternate text in word (word 2003)

    If I understand well what you're saying, what you are suggesting disables any further editing: the disposition will be fixed.
    What I would like is that the three systems of lines would be independent.

    To put it simply, let's say that I have three files, each containing a kind of text. I would like to merge these files into one that would alternate the three kinds.

  6. #6
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    Re: alternate text in word (word 2003)

    I don't see how pressing Enter would disable editing, and I don't understand what you mean by the lines being independent. Sorry!

    If you want to merge three documents, alternating the lines, I think you'd need a macro that copies a line from each of the source documents to the target document, then moves to the next line etc.

  7. #7
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    Re: alternate text in word (word 2003)

    Hi,

    Thank you for all your replies. I've found a software that does almost what I was looking for (it's a tibetan software since this is the language I am working on), so it will be ok.

    See you later !
    m00gle.

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    Re: alternate text in word (word 2003)

    cracking thread :-D

  9. #9
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    Re: alternate text in word (word 2003)

    I guess that the original poster is looking for a way to have three separate text flows in the same document. Imagine having three one line text boxes, followed by another three one line text boxes, and that followed by yet another similar set. Each text box would overflow into the corresponding text box in the next set.

    The attached word document implements this for a single page, but you would need to create all the text boxes and link them to make it work for a longer document, maybe more trouble than it is worth.

    StuartR
    Attached Files Attached Files

  10. #10
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    Re: alternate text in word (word 2003)

    OK, I see what you mean. As you note, it works well enough on a single page, but I don't think it's realistic to use this on a large scale. I don't think Word is suitable for that.
    Fortunately the OP has found alternative software.

  11. #11
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    Re: alternate text in word (word 2003)

    Oh thank you very much StuartR, that's just what I was looking for!
    I'll try as soon as I'm on my computer to extend the method to several pages.
    Anyway for my purpose the different pages don't have to be linked so it'll be perfect.

    See you later,
    m00gle.

  12. #12
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    Re: alternate text in word (word 2003)

    Using linked text frames is going to be very labour intensive for long texts especially where text edits are subsequently made and the new text wraps in a different place. Lines will quickly get out of step and be difficult to maintain, for instance if you add more text you need to create more text boxes and link them together.

    I would recommend you do this by preparing the text in a three column table and saving that file. This would make it easy to keep the lines in step with each other an apply the paragraph styles for each column. Then to prepare a document with the alternating rows, just save the file with a new name and convert the table to paragraphs with a Paragraph separator. Where you need to edit the content, do it in your original file and then perform the same steps to make a new file.

    Using a three column table would allow you to merge separate source files by copying and pasting table columns into a three column table too so the merge from three sources should be easy enough.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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