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  1. #1
    Super Moderator BATcher's Avatar
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    Embedding True-Type Fonts in Word documents (any, really)

    We send out a weekly newsletter composed in Gill Sans MT and Gill Sans MT Bold (via simple cut and paste from Word 2003 into an Outlook email message), in an attempt to provide a blessed relief from the all-pervasive Arial, but we are getting reports back from some users (with, presumably, Office XP/2002 and below) that they are getting it displayed in Arial and Times New Roman, which is not what we want. (Office 2003 and Office 2007 appear to include many of the Gill Sans fonts, and so these people have no problems.)

    I'm interested in whether anyone has extensive (and favourable!) experience of embedding the characters from a TrueType font into Word documents. This seems to be an all-document option via Tools -> Options -> Save tab, ensuring that the "Embed TrueType fonts", "Embed characters used only" and "Do not embed common system fonts" boxes are all ticked. With this, the document I was testing on went from 131 KB to 216 KB. Not a major problem.

    Thanks!
    BATcher

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  2. #2
    Plutonium Lounger
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    Batcher,

    My employer uses a non standard TrueType font for all their customer facing documents, so I regularly embed this font in Word documents. It causes a bit of bloat but seems to work well enough.

    StuartR

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    Super Moderator BATcher's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    Thanks, Stuart!

    It has just occurred to me that this might actually be an Outlook question and not a Word question, because of the cut-and-paste of the Word text into an Outlook message.

    Perhaps I will need to do some more thinking...!
    BATcher

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    Re: Embedding True-Type Fonts in Word documents (any, really)

    If your newsletter is the email rather than attachment then it is definitely an Outlook question but probably also falls into "other email clients" as well since you don't know what software they are reading the emails in.

    If the recipient has set their email to show text only then nothing you do with the fonts is going to override their own PC font settings.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  5. #5
    Super Moderator BATcher's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    Thanks, Andrew - fairly clearly if the user accepts only text-only emails then there is no possibility of formatting.

    It seems that I won't succeed in what I want to do, because there is no facility to embed TTFs in an Outlook message (even if the text has been derived from a Word document).
    BATcher

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    Re: Embedding True-Type Fonts in Word documents (any, really)

    I think the best thing to do, is from Word make a PDF file then send as a attachment. This way you are ensured that all will be formatted as you want.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  7. #7
    Plutonium Lounger
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    If you follow this approach then you need to embed the fonts in the PDF file, how you do this would depend on the software you were using to create the file.

    StuartR

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    Super Moderator BATcher's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    Stuart - your comment goes against my view of PDF files - that they are entirely a graphical "bit-mapped" representation on a page. Unless I'm very wrong, all you need to do is to compose the page in Word (say) using the required fonts, then 'print it' using one of the PDF 'printer drivers', and that's it... The resultant file when viewed using Adobe Reader or Foxit Reader looks like the original fonts...

    See the attachment.
    Attached Files Attached Files
    BATcher

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  9. #9
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    I don't know what software you used to create this PDF file, but as you can see from the attached display of the document properties it has done the right thing.

    StuartR
    Attached Images Attached Images
    • File Type: gif x.GIF (19.3 KB, 4 views)

  10. #10
    Super Moderator BATcher's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    I used Cute PDF Writer from Word 2003, but I didn't have Word's Tools -> Options -> Save -> Save options -> Embed TrueType fonts ticked. I presume that all PDF creation software will give this result, otherwise it would be a bit of a waste of time!
    BATcher

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  11. #11
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    When I use Acrobat Distiller 8 to create a PDF file it gives me this dialog box

    StuartR
    Attached Images Attached Images
    • File Type: gif x.GIF (31.4 KB, 0 views)

  12. #12
    Super Moderator BATcher's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    Gosh - us unrich charities could never afford Distiller, so we make do with the cheapo printer driver mechanism that apparently embeds the required fonts automatically!
    BATcher

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  13. #13
    Super Moderator jscher2000's Avatar
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    Re: Embedding True-Type Fonts in Word documents (any, really)

    You can check the properties in Adobe Reader to see whether the fonts were embedded successfully. Some cannot be embedded for licensing reasons.

    If the fonts can't be embedded, there should be a way to create a raster image from Word. This might require printing to an intermediate format, such as an EPS file, if your printer driver does not provide the option. I haven't looked into it in depth.

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