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  1. #1
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    Copy/Paste Columns (2002/2003/2007)

    Our engineers prefer to have their documents as one file, therefore we must insert some documents into other documents. The current issues is how do we get a contract document, part of which uses snaking columns, into another document. Of course, the documents use different font sizes and margins, especially for the columns.

    We have included section breaks next page before and after the insertion point. Each try to insert has resulted in the columns becoming straight text. We even tried Spike to get the document in.

    Is there any easy way to get the document with columns into the other document without having to reformat the margins and columns every time?

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Copy/Paste Columns (2002/2003/2007)

    The last section of the inserted file may be taking on the formatting of the destination section in the receiving document. If you haven't already tried the following, please try it: insert a section break at the end of your source document, and style that last section to have only one column. This should help protect both of your documents from unwanted changes in section formatting. (Issues relating to style definitions are quite another matter, since those are global in scope.)

  3. #3
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    Re: Copy/Paste Columns (2002/2003/2007)

    If you're very careful you might insert the documents as subdocuments using the Outlining toolbar.
    Never edit the subdocuments within the main document, always open them separately, outside the main document if you need to modify them.

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    Re: Copy/Paste Columns (2002/2003/2007)

    Thanks for the hint. This seems to keep the columns, but the margins were still a bit of an issue. I think that if I put instructions in our contract templates, our staff should be able to get the documents together as one.

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    Re: Copy/Paste Columns (2002/2003/2007)

    Thanks for the reminder, Hans. We have used master and sub documents before. If our support staff were the only editor, sub documents will work, but the engineers will edit the completed document and my change the contract while in the master. We will give it a try.

    Thanks again.

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