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  1. #1
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    Track Changes (Word 2003)

    Does anyone else have trouble with track changes in Word 2003? It was always a bit flakey in Word 2000, but its now even worse! We have to provide our customers with documents showing recent changes and this we do using the Track Changes facility. However, this appears to be causing a few problems. Change bars appear against things that haven't changed at all (i.e. numbered lists or bulleted lists) and then when we bring in a new contents list, things appear in there that shouldn't, i.e. odd sentences taken from the document which have a 'Normal' attribute. This is causing us so much more work! Any suggestions would be gratefully received.

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    Re: Track Changes (Word 2003)

    Numbered/bulleted lists and track changes are an unfortunate combination. Even if you accept the "change " it may come back. Similar things may happen with date fields and other automatically generated content.

    Under Tools > Options > Track changes, you can suppress the vertical lines, but the tracking information nevertheless is recorded in the document. Is it necessary to deliver the document with the formatting change information available? If not, you could strip it out with a macro.

    I'm not sure I understand what you mean by "new contents list." Is that a Word Table of Contents?

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    Re: Track Changes (Word 2003)

    Hi peeky_boo,

    With Word, if you're using Track Changes and insert/delete a numbered/bulleted paragraph, the subsequent numbered/bulleted paragraphs at and below that level up until the next higher numbered/bulleted paragraph level get reindexed. For example, the numbers for the numbered paragraphs change. Word tracks those changes. You could use a macro to automate the acceptance of those paragraph changes. Any fields (eg cross-reference & ToC) whose contents get updated by inserting/deleting a numbered/bulleted paragraph are also counted as a change, as is a change to page numbering. Again, a macro could be used to automate the acceptance of those field changes.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Re: Track Changes (Word 2003)

    Thank you for your response. I have always been aware that any changes to bullets/numbering would alter the subsequent numbers/bullets, hence showing a track change bar against them - but that is not the case here. We have made no changes whatsoever to any of the bulleted/numbered lists, but change bars are still appearing against them. Mystifying.

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    Re: Track Changes (Word 2003)

    Unfortunately, we have to actually issue our documents with the track change bars showing (although no other information is shown). Sorry - you are correct - I do mean Word Table of Contents. For some reason when we bring in a new table of contents, it throws in some odd sentences from the document which are not heading 1, heading 2s etc, but have the attribute 'normal'. We then have to edit the table of contents, deleting these spurious sentences.

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    Re: Track Changes (Word 2003)

    <hr>For some reason when we bring in a new table of contents, it throws in some odd sentences from the document which are not heading 1, heading 2s etc, but have the attribute 'normal'.<hr>
    Is it always the same sentences that appear in the Table of Contents?
    Have a look at the Paragraph Format for them and see what outline level they are set to.

    StuartR

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    Re: Track Changes (Word 2003)

    You need to look carefully at each of these paragraphs that appear in the TOC to work out whether the paragraph marks at the end of each of them was marked for deletion (or added). If the paragraph is followed by a heading then the deleted paragraph mark would then cause the accepted text to become a heading.

    Without seeing the document itself it is going to be hard to diagnose the exact cause for your problems but I would expect that it is related to the deleted or added paragraph marks.

    It is easier to diagnose the exact problem by showing both deletions and insertions as well as hidden text such as paragraph marks.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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