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  1. #1
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    Is there a way to permanently remove Styles sets f (SP1)

    I really only need about 5 styles settings in MSWord 2007, and want to
    permanently remove the others from the styles row. By permanently, I mean as
    a permanent Word setting that will apply to all documents I open. I get tired
    of constantly having to manually remove the unused styles for each Word doc I
    open. Is there a way of doing this? I should stress that I am hoping to enforce these custom changes on Word documents from others that I open for editing, since I primarily edit reports written by others instead of creating my own.
    Thanks.

  2. #2
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    By styles row, I'm guessing you mean the quick styles in the home ribbon. Modify normal.dotm.

    Note that style set (and quick style set, which may be the same thing), is a different feature.

    PamC
    Pam Caswell

  3. #3
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Thanks. Can I email this normal.dotm file to others and can they copy this into their MS templates folder and therefore have the same styles settings when they open Word that I do?

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    Re: Is there a way to permanently remove Styles sets f (SP1)

    I wouldn't do that. A person's normal.dotm may contain personal customizations that would be ruined by doing what you suggest. To do much the same thing, you should, instead, create a template that the users (and you) can attach to current documents or use to create new ones.

    Pam
    Pam Caswell

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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Thanks for your reply. Since this topic is starting to merge with an earlier (as of yet, unreplied to) post of mine, I'll include it below. Basically, it's these personalized customizations that are casuing me and another editor more work when we edit:

    I am an editor for a company and I edit reports written by staff writers. We have a house style that encompasses styles headings, font usage, spacing, table creation, numbering, etc. I spend more time than I'd like reformatting incorrect style settings used by company writers, so here's my question: Would it be feasible to create a master report template with the correct company styles, save this as/modify the normal.dotm file, and then email the normal.dotm file to every employee? The idea being that if each employee places the modifying normal.dotm file in his or her respective word folder, then each subsequent report they write will be correctly formatted, thus saving me the time of having to reformat. The changes I'm making are pretty slight- primarily, removing unnecessary/incorrect styles headings, setting the spacing and cell height, and a few other minor things.

    Also, would sharing my own custom dictionary work in a similar fashion (though the file and location is likely different)?

    Finally, I wonder what role permissions/individual Word ownership plays in all this--whether these changes "belong" to my Word and thus might not be adoptable by others.

  6. #6
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    You should NOT save this as Normal.dotm,, you need to create a template with a different name, and make this the attached template for your reports.

    Read this article for more advice.

    StuartR

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    Re: Is there a way to permanently remove Styles sets f (SP1)

    This page also has good information: http://word.mvps.org/faqs/customization/Cr...mplatePart1.htm .
    Pam Caswell

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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Thanks, everyone.

  9. #9
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Okay, so a follow up question. I have created my custom template, which I opened to use as a report shell. The first thing I did was to save as>Word document so that the file would no longer be a word template file, but instead be a regular Word 2007 file. One thing I noticed when making and saving changes to Word template files is how ridiculously long it would take to save...literally 5-10 minutes or longer consistently in Vista, with that status circle ongoing. I literally thought that Word had frozen up. This isn't an acceptable wait time, but I chalked it up to possible differences in file structure between Word templates and Word documents.

    The problem is that even after saving the document with a new name and as a Word document, it is taking 10 minutes or more just to insert a freaking paragraph>page break before command. Wtf? Wait times such as these within Word documents derived from this custom template will make this whole process useless. And these are like 5 page documents with no Excel files or such, so Word should make these changes instantaneously.

    Anyone?

  10. #10
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    > I have created my custom template, which I opened to use as a report shell.

    This is NOT how you use a template. You should either Double Click the template, which creates a new document based on that template, or you should right click the template and choose New. If you open the template and then save it as a Word document, this will NOT do the same thing.

    StuartR

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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Thanks for the clarification. So, as the document I am currently using from within this template, can I Ctrl+A the contents of it and paste it into the properly opened (as per your instructions below) template?

  12. #12
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    I'm sorry but I really don't understand this question.

    When you create a file based on a template, it starts with the contents of that template in the document.
    You can also copy and paste text in between any word documents.

    StuartR

  13. #13
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    My question was can I extract the text I have written from that incorrectly created template and paste it without any problems or complications into a "clean" document that I properly create from that template.

    PS- the answer would seem to be "no" because I am still encountering hellaciously long save times when working within this newly created document.

    Ok, I am confused. I followed your instructions above exactly (Office>New>Blank and recent>My Templates>My template>Right click>New document) and I see that, after I've opened this new document, that the Save as type within the Save As dialog box is "Word Template"...as per your instructions, shouldn't it be a Word document, since what I am creating is not a template, but instead a new Word document derived from that Template (i.e., with the settings from that Template)? I don't want to be emailing coworkers template files, and it seems that my manually changing the file type from template to Word document is creating some sorts of problems (namely, the ridiculously long save times).

  14. #14
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    To insert the content of your template into a clean document (created using the Blank option), try using Insert > File and see whether that works any better.

    Long delays in opening may indicate a bad path for an attached template or image or other references (either a local network UNC path, a removable media path, or an internet path).

    Long delays in saving may indicate the presence of embedded objects (e.g., {EMBED} fields), something corrupted in the document, or a slow connection to the destination drive. Or other things. <img src=/S/sad.gif border=0 alt=sad width=15 height=15>

  15. #15
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    Re: Is there a way to permanently remove Styles sets f (SP1)

    Ok. So, simple question, when I follow the proper steps to create a new Word document from my template, shouldn't the default file type for this new Word document be a Word document and not a template?

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