Results 1 to 4 of 4
  1. #1
    3 Star Lounger
    Join Date
    May 2001
    Location
    Berkeley, California, USA
    Posts
    214
    Thanks
    0
    Thanked 0 Times in 0 Posts

    preserving formatting when iserting file (03 SP3)

    Is it possible to insert a document file at the end of another document file and be absolutely sure that neither document will affect the formatting of the other? In this case the one that will end up at the front of the combined documents will always be the same. The document which will end up at the end of the combined document will come from various authors using various formats.

    I have created a template which my colleagues will use to create the first section of a Request for Proposals. It contains some standard terms and conditions as well as a Table of Contents and some elementary fill in the blank descriptive data. They will then add 3 or more sections including the special terms and conditions, specifications, bid forms and other documents. All of these latter sections may come from various sources and include tables, and objects. Each section must preserve its original formatting.

    Is it possible to make this template in such a way that even the most innocent and naïve Word user is unlikely to screw up the insertion of the subsequent sections.

  2. #2
    Bronze Lounger IanWilson's Avatar
    Join Date
    Dec 2000
    Location
    Bristol, United Kingdom
    Posts
    1,523
    Thanks
    0
    Thanked 1 Time in 1 Post

    Re: preserving formatting when iserting file (03 SP3)

    I think that if you use the Insert File command you will always be at the mercy of formatting possibly changing because material in the imported file may use styles that are differently defined in the source document and in the target document. It might be better to get the person inserting the material to select all of their source document (except perhaps the last paragraph mark) and then copy and paste. That way, when you paste you get the option to use the source formatting - see screenshot below.

    But this doesn't sound completely fool proof to me, so others may have better ideas.

    Ian
    Attached Images Attached Images

  3. #3
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: preserving formatting when iserting file (03 SP3)

    In short, No. Unless you first standardize all of the style definitions in all of the documents that will be combined, there will be glitches because style definitions are global throughout the document.

    Changes to margins and columns, headers and footers, can be isolated using section breaks. However, you may need to address the headers and footers manually to prevent inserted documents from overwriting your intended headers and footers, or vice versa. Whether this is a training issue or a macro development issue, either way it's tricky. <img src=/S/sad.gif border=0 alt=sad width=15 height=15>

  4. #4
    3 Star Lounger
    Join Date
    May 2001
    Location
    Berkeley, California, USA
    Posts
    214
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: preserving formatting when iserting file (03 SP3)

    Thank you. I had pretty much come to the same conclusion.

    <img src=/S/ranton.gif border=0 alt=ranton width=66 height=37> In fact if it were not for certain political considerations I would not have even bothered you all with the question, but I need to be on very firm ground and even then I will have to be tactful. <img src=/S/hmmn.gif border=0 alt=hmmn width=15 height=15> Don’t you think the office environment would be a lot more productive with about 40% less testosterone and 20% less caffeine? [ <img src=/S/rantoff.gif border=0 alt=rantoff width=66 height=37>

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •