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  1. #1
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    converting lotus wordpro glossaries (Word 2000)

    Has anyone converted wordpro glossaries files to autotext ?
    If so how do I go about it please?
    Thanks
    Roberta

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    Re: converting lotus wordpro glossaries (Word 2000)

    Wow! what can I say. This is going to be so useful. Thank you for all your trouble. This stuff looks exactly what I am looking for and will answer a numberof other problems.

    Roberta

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: converting lotus wordpro glossaries (Word 2000)

    Hi Roberta,

    I haven't used WordPro in while but do recall that their glossaries were based on the Wang concept of libraries. I do have some thoughts that may help, though.

    First, read Bill Coan's article on use of the AutoTextList field. <A target="_blank" HREF=http://www.mvps.org/word/FAQs/TblsFldsFms/AutoTextList.htm>How to add pop-up lists to any Word document so you can click your way through changes in seconds.</A> (mvps.org/word/FAQs/TblsFldsFms/AutoTextList.htm) This will give you a handle on what you want to be able to do with your entries once you convert them.

    Second, the holder for your AutoText entries would be a global template. See: (addbalance.com/usersguide/templates.htm) for more on templates (user and workgroup), document templates, global templates and Normal.dot. This article also includes how the files are organized under File New and the location of template folders which varies not only by version of Word but also by operating system. You also may want to look at <A target="_blank" HREF=http://www.addbalance.com/word/movetotemplate.htm> Sharing Customizations.

    Third, brush up on <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm> Styles</A>. Even if you've used them in WordPro, Word is a very different program and styles are the key to effective use and dissemination of your AutoText.

    Fourth, in one document in WordPro insert all of your glossary entries. Categorize them. Then convert that document to a Word document.

    In your global template, create special styles to correspond to your glossary categories. These are not styles that will be used in any document, they are your key to setting up and organizing your AutoText entries. They can be paragraph or character styles. I recommend paragraph styles where possible.

    Copy your entries from your converted document into your global template using Edit => Paste Special, Unformatted text.

    From there, apply your new styles to categorize your AutoText entries. When you create the AutoText entries be careful to not include the end-of-paragraph mark (pillcrow) in your entries, otherwise you will be importing formatting including your made-up styles into your documents.

    It is possible to set up a two-column table where the first column contains the name for an AutoText entry and the second column contains the text for the entry. Then you can use a macro to automatically put the items in column two into the AutoText entry in that template using the name in column one. If you are interested in pursuing that, let me know and I'll post the code. This still requires going through and applying your classification styles by hand, but that shouldn't be too big a task if you organize your table by classification.

    Finally, before you jump into this project you may want to review some of the material for Word Perfect users converting to Word. Even though WordPro is different from Word Perfect, this material is designed to bring anyone up to speed on some of the less-than-intuitive quirks of Word.

    Each program's methods have strengths and weaknesses, but if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15>

    See <A target="_blank" HREF=http://www.addbalance.com/word/wordperfect.htm>Word for Word Perfect Users</A> (addbalance.com/word/wordperfect.htm)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>Word Perfect compared to Word</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>Tips and Gotchas</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/RevealCodes.htm>Does Word Have Reveal Codes?</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>Word Perfect to Word Converters and Why None of Them Are Perfect</A>
    <A target="_blank" HREF=http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>Converting Documents from Word Perfect to Word</A>
    for information on Word for Word Perfect users.

    For more:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>How to Create a Template (Part 1)</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template (Part 2)</A> - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained by John McGhie</A> (mvps.org/word/FAQs/)

    and, finally, <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm>Understanding Styles</A> (addbalance.com/usersguide/styles.htm) (again) I can't stress this one enough! I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did.

    Hope this helps rather than overwhelms you,
    Charles Kyle Kenyon
    Madison, Wisconsin

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