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  1. #1
    New Lounger
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    Hi All,

    I'm looking to create a standardised contract of employment in Word 2003, the only changeable areas will be the probation and notice periods which are mentioned several times in the document.

    Can anyone provide any pointers on the eaiest way to implement these changes automatically through the document & advise if saving as a template would be safer/easier,

    ie:

    open template & have:

    "enter probation period (months)"
    &
    "enter notice period (months)"

    box (es) appear, the answers given would then automatically update every instance of these numbers appearing in the document.

    OR

    when entering these numbers for the first time the figures input automatically update throughout the whole document.

    HR can then save as Bob.Smith contract, etc as needed. Copies will only ever be issued to staff preprinted so I have no problems with VB code or protection adjustments, etc.

    I'm thinking the first solution is probably the safest as it leaves no room for error !

    Any help appreciated.

    Many thanks

    Ash

  2. #2
    Plutonium Lounger
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    Welcome to the Lounge!

    You could do the following:
    Enter the fixed text of the document.
    Activate the Forms toolbar, and insert a text form field (the first button on the Forms toolbar) where you want the user to enter the probation period, and another one for the notice period.

    Double-click the first form text box and enter an appropriate bookmark name, e.g. Probation. Tick the check box "Calculate on exit", then click OK.
    Double-click the second form text box and enter an appropriate bookmark name, e.g. Notice. Tick the check box "Calculate on exit", then click OK.
    Place the insertion point where you want to refer to one of these periods.
    Press Ctrl+F9 to insert field braces {} (don't type them!), type the name of the bookmark, then press F9.
    Repeat for the other locations where you want to refer to a period.

    Select Tools | Protect document...
    Tick the check box "Allow only this type of editing in the document".
    Select "Filling in forms" from the dropdown list.
    Click "Yes, Start Enforcing Protection".
    The user will only be able to enter text in the two form fields.

    Finally, save the document as a template.

  3. #3
    New Lounger
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    Hans,

    Apologies for not coming back to you sooner, just a quick note to say thankyou for the expert answer - works like a charm!

    Much appreciated,

    Ash

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