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  1. #1
    techguy
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    Protecting only certain parts of a document (Word 2000)

    I have a document that I would like to protect only certain areas of. For example: I would want no one to be able to modify the document except to fill in their name and address (which would be entered several times in the document). If this is possible, could you have it so the document could be set up as a template and merge the name and address into it?

    TIA for any help on this! <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

  2. #2
    4 Star Lounger
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    Re: Protecting only certain parts of a document (Word 2000)

    Have you considered using bookmarks and fill-in fields?

    Here is a good knowledge base article. It's for Word 97, but will still work:<A target="_blank" HREF=http://support.microsoft.com/support/kb/articles/Q142/2/13.asp?LN=EN-US&SD=gn&FR=0&qry=q142213&rnk=1&src=DHCS_MSPSS_gn_ SRCH&SPR=MSALL>How to Create an Automated Form with Fill-in Fields</A>
    egghead

  3. #3
    techguy
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    Re: Protecting only certain parts of a document (Word 2000)

    Thanks for your response egghead. I tried your suggestion, but it will not allow me to use the Fill-in Fields if I protect the document (<tools> <protect document> <forms>). I need to protect the document and still be able to use the Fill-in Fields.

    Techguy <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

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    Re: Protecting only certain parts of a document (Word 2000)

    First display the forms toolbar (View, Toolbars, forms). When you want to insert a form field, poisition your cursor in the appropriate point in the document, and click on the "ab" button. You can also insert checkboxes and drop-down fields. If you click on the padlock, you can see that you can only enter data on that field.

    But a warning- if you click on the padlock again to unlock, you lose data you've entered in the fields. Great when you're developing, but maybe not when users unprotect it.

    I like to keep form fields greyed out- click on the "a" button.

    You can edit properties of a form field (default text, formats, etc by double clicking on them when the document is unprotected.

    Check MS <A target="_blank" HREF=http://support.microsoft.com/support/kb/articles/Q212/3/28.ASP>KB Q212328</A> for some basic info.
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  5. #5
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    Re: Protecting only certain parts of a document (Word 2000)

    Hi techguy:

    Why don't you separate your template into continuous sections (File/Page Setup.../Layout tab). Then put in your boilerplate & put form fields for Name, address, etc. in one section. Put REF fields into places in the other section(s) where you want them to repeat. A REF field is inserted by pressing Alt+F9 to insert curly braces.

    Then type so it looks like {REF Text1}, where Text1 is the bookmark name of the first form field. Of course, you can change the names.

    Finally, protect the template (Tools/Protect Document...) & a dialog box shows up. You choose the radio button for forms & check the section(s) you wish to protect. Leave unprotected the form field section.

    Hope this helps.

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