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  1. #1
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    Is there any way in Project to show the tasks at the start of the project and the ending tasks on the Gantt, but drop out the middle? We have a three year project. The first year is planning and development. The second year is basically one task. The last year completes the long task and has several milestones. We would like to drop that second year from the Gantt to get the printout to one page. Shrinking to one page makes the result too small to read.

    Is there a way in Project to do this? Or does someone have a workaround?

  2. #2
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    I don't know of a way to drop out the "year 2" pages, unless you just skip printing them when you select Print from the menu, and give the specific page numbers to print.

    Have you tried customizing the "Timescale" in the Gantt chart? Changing Tier 1 to Years, Tier 2 to Quarters, and Tier 3 to Months? This has been my "executive" Gantt chart view, and might suffice. You might be able to still show dates and other relevant (WBS) info on the left side of the chart, depending on what your users are wanting to see.
    Don Liebman
    San Diego, CA 92115

  3. #3
    Super Moderator WebGenii's Avatar
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    Which version of Project are you working with?
    [b]Catharine Richardson (WebGenii)
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    Moderator: Spreadsheets, Other MS Apps, Presentation Apps, Visual Basic for Apps, Windows Mobile

  4. #4
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    Currently most staff are using Project 2003, but we could move to 2007 if there is a feature to help with this issue.

  5. #5
    Super Moderator WebGenii's Avatar
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    I don't have 2003 on this machine - but the next time I'm at the system with 2003 I'll check it out.
    [b]Catharine Richardson (WebGenii)
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  6. #6
    Silver Lounger GARYPSWANSON's Avatar
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    Quote Originally Posted by bjg1 View Post
    Is there any way in Project to show the tasks at the start of the project and the ending tasks on the Gantt, but drop out the middle? We have a three year project. The first year is planning and development. The second year is basically one task. The last year completes the long task and has several milestones. We would like to drop that second year from the Gantt to get the printout to one page. Shrinking to one page makes the result too small to read.

    Is there a way in Project to do this? Or does someone have a workaround?

    The brute force method to do this that will work in any version of Project is to insert a Text Field in your Gantt View. For this example, insert Text6. You could then go to each row in the Gantt and insert a variable such as a 1 in the Text6 field you inserted for all rows you want to print. Then create a filter based on Text6 = 1. Open the filter you just created that just shows the rows where Text6 = 1 and you can then print preview / print the selection. This is not the most elegant method but it will work. HTH.
    Regards,

    Gary
    (It's been a while!)

  7. #7
    Silver Lounger GARYPSWANSON's Avatar
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    Quote Originally Posted by bjg1 View Post
    Is there any way in Project to show the tasks at the start of the project and the ending tasks on the Gantt, but drop out the middle? We have a three year project. The first year is planning and development. The second year is basically one task. The last year completes the long task and has several milestones. We would like to drop that second year from the Gantt to get the printout to one page. Shrinking to one page makes the result too small to read.

    Is there a way in Project to do this? Or does someone have a workaround?

    Now that I think about it, if you input the Text Field and changed the Name to Year. You could input Year 1, Year 2, ... Year N in the value of the text fields so that when you want to print a particular year, you could then just filter or the Year you input. So in the filter, if you wanted to print Year 1, 3 and 5 you could set the filter to where the text field is Year 1 or Year 3 or Year 5. This would give you greater flexibility in getting the years you want. HTH
    Regards,

    Gary
    (It's been a while!)

  8. #8
    Super Moderator WebGenii's Avatar
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    Hey, way to go!
    [b]Catharine Richardson (WebGenii)
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  9. #9
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    Thanks, Gary

    I think that will work for us. Thanks to all for your suggestions.

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