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  1. #1
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    format dots in middle of line (97 SR2)

    I want to make a series of three periods in a line to indicate that text has been excerpted from a quotation. I think there is a way to make the periods print in the middle (vertically) of the line rather than at the bottom of the line. But I can

  2. #2
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    Re: format dots in middle of line (97 SR2)

    Well, you can hold your Alt key down, and type 0183 from the numeric keypad to get a mini-bullet. After that, hit the F4 key twice. You could also record these steps so that you just hit a toolbar button.

  3. #3
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    Re: format dots in middle of line (97 SR2)

    You could type your dots and then select them, then select Format, Font, superscript. For some reason when you do this, it pulls them in tighter, so you may need to increase the Font size. Hope this helps.

  4. #4
    BAM
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    Re: format dots in middle of line (97 SR2)

    You can do what you want with an AutoCorrect entry.

    * Press <Alt Ctrl . > to insert the Ellipses symbol (you want this instead of using periond so they will not break in word wrap)
    * Select the Ellipsis symbol go to Format/Font and on the Character Spacing tab change Position to Raised.
    * Modify the number of points to your liking
    * Keep the ellipsis selected and go to Tools/AutoCorrect
    * Click the "Formatted text" option
    * In the Replace text box type three periods
    * Click "Replace" If you are asked to redefine the entry select OK

    Now when you type ... it will automatically correct to your raised ellipsis entry.

    Additional Notes: Using the Raised character position will also increase the line height. This is due to automatic leading. If this is undesired you can:

    - Go to Tools/Options and on the Compatibility tab turn on "Don't add extra space for raised/lowered characters. (Select the Default command to set this option as the default for all new documents based on the current attached template)
    - Use the Superscript format instead of the Raised format. This will make the ellipsis smaller, however that may be a desired result.
    ~~~~~~~~~~~~~~~~
    Cheers! <img src=/S/flags/USA.gif border=0 alt=USA width=30 height=18>

  5. #5
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    Re: format dots in middle of line (97 SR2)

    At least in our system, Ctrl+Alt+." [period] is a built-in keyboard command.
    Patricia

  6. #6
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    Re: format dots in middle of line (97 SR2)

    The reason why superscript 'pulls the dots closer together' is because superscript is designed for things like putting 'to the power of...' numbers against text and is 60% of full size; it's not meant to just move text up or down! <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    Beryl M


  7. #7
    BAM
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    Re: format dots in middle of line (97 SR2)

    Hi Patricia,

    If they reassigned the built-in shortcut you can insert the ellipsis under Insert/Symbol/Special Characters.
    ~~~~~~~~~~~~~
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  8. #8
    KTYorke
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    Re: format dots in middle of line (97 SR2)

    I haven't been around here in the Word lounge in a while and as I was catching up, I saw your post...

    According to "The Chicago Manual of Style", 14th Edition, when you want to create an omission from a quote you should use an ellipsis - the three dots - and you don't have to superscript them. They should be the same as regular periods.

    "An ellipsis, or elision - the omission of a word, phrase, line, paragraph, or more from a quoted passage - must be indicated by ellipsis points or dots (also called suspension points), never by asterisks (stars). The ellipsis points are printed on the line like periods, not above it like multiplication dots in mathematics. They are usually separated from each other and from the text and any contiguous punctuation by 3-to-em spaces . . . "

    This may just eliminate your problem all together and use BAM's suggestion of using Special Characters.
    have fun

  9. #9
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    Re: format dots in middle of line (97 SR2)

    Thank you that is quite helpful.
    What does "3-to-em " mean?

  10. #10
    KTYorke
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    Re: format dots in middle of line (97 SR2)

    Good question... had to look it up to get the exact wording so I didn't mess up the explanation.

    "... lateral measurement, based on old methods of hot-metal typesetting ... em quad [is a] basic unit, a block of type metal as wide as it is high, varying in dimensions from one type size to another. Thus in 12-point type an em quad (or simply em, the word quad being understood) is 12 points square, and in 8-point type is 8 points square. Other spacing is measured in multiples and fractions of the basic em ... 3-to-em ... 1/3 of an em)"

    OK, so in English, that means that in between the periods of the ellipsis there should be a set space... and hence the suggestion to use Insert/Symbol/Special Character to let Word do the work of getting the spacing exact. (A 3-to-em isn't exactly a whole space but you can't just put the periods together because there is a small space in there. If you care about that kind of thing that is...)

    Another, kind of related tidbit... there are three kinds of dashes... the dash (-) the en dash (CTRL+Num-) and em dash (ALT+CTRL+Num-) The difference was explained to me that the en dash was the width of the letter "n" and the em dash was the width of the letter "m". Each used in its own special circumstances.

    This is why I'm called the Czarina of Standards, Styles and Conventions in my department <img src=/S/wink.gif border=0 alt=wink width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    have fun

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