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  1. #1
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    Hi

    Am I correct in assuming that there no *automatic* way of restarting number if for example the heading level changes?

    Heading 1
    1. Numbered list
    2. Numbered list

    Heading 2
    1. Numbered list
    a) Numbered list
    2. Numbered list

    Heading 2
    1. Numbered list
    ...
    ...
    Thanks.
    Robie

  2. #2
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    Use Outline Numbering:
    From the Format menu select Bullets and Numbering.
    On the Outline Numbering tab, select one of the styles and then the Customize button.
    On the Customize dialog, click the More button to allow you to associate styles with the numbering levels. There are a lot of settings here to play with; you should be able to get what you want.

  3. #3
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    Quote Originally Posted by Elizabeth Raskob View Post
    Use Outline Numbering:
    From the Format menu select Bullets and Numbering.
    On the Outline Numbering tab, select one of the styles and then the Customize button.
    On the Customize dialog, click the More button to allow you to associate styles with the numbering levels. There are a lot of settings here to play with; you should be able to get what you want.
    Based on the sample provided by the OP, outline numbering may not fully address the requirement. Once you start numbering, Word doesn't reset the numbering for the remainder of the document, unless you force it.

    In order to force numbering to reset, you must enter a special code, which I use sufficiently often that I have it in the AutoText collection of my global template (NORMAL.DOT).



    Mine looks something like this.

    Code:
    {LISTNUM \1 \s 0}
    Since this appears as an out of place zero in the text, I have it formatted as hidden text, which I insert near the end of a paragraph of regular text, which is often a heading, that falls between the list item before I want Word to reset the number and the next numbered item, which I want numbered 1.
    David Gray, Chief Wizard
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  4. #4
    Plutonium Lounger
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    Quote Originally Posted by David Gray View Post
    ...Once you start numbering, Word doesn't reset the numbering for the remainder of the document, unless you force it.
    ...
    But you can set the numbering to restart after a specific heading level.

    [attachment=86898:RestartList.png]
    Attached Images Attached Images

  5. #5
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    Quote Originally Posted by StuartR View Post
    But you can set the numbering to restart after a specific heading level.

    [attachment=86898:RestartList.png]
    And what's more, it will restart after any numbering/heading level at or above the one specified in the restart after box--which I think was one of the things Robie is concerned about.

    Pam
    Pam Caswell

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    Pam,

    That's fine, so far as it goes. Howver, I've had plenty of cases in which numbering didn't behave nearly so well, and have been forced to resort to the restart field. I have very few AutoText items, most of which are the ones that Word automatically installs into a new NORMAL.DOT.

    This unreliable behavior is one of the reasons that I favor bullets over numbers, and let's not even start on Master Documents. IME, they simply don't work
    .
    David Gray, Chief Wizard
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  7. #7
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    Thank you all for your responses. Interesting. I thought it was impossible to do but since it isn't there is some hope for me.

    I forgot to mention that I using Word 2003 - apologies about that. This is what my numbering dialog looks like and the 'Restart Number After' is greyed out. The questions arises that even if it was not greyed out, I presume I would only be able to select a single style at which point it restarts! I was thinking that the numbering should start at 1 after any heading (Heading 1, Heading 2, etc).

    Edit: Even if I remove the selection of 'link level to style', the 'Restart Number After' is still greyed out.

    BTW: I set up all the numbering and bullets based on Shauna Kelly article.
    Attached Images Attached Images
    Thanks.
    Robie

  8. #8
    Plutonium Lounger
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    In outline numbering, you can only restart numbering after a higher level. So you won't be able to restart numbering in level 1 because there is no level above it. If you select level 2 or lower, the Restart Number After option will be enabled.


  9. #9
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    Thanks Hans. You are absolutely correct, as usual :0).

    I have set up level 2 and onwards correctly. But, I think it still doesn't solve the problem of restarting numbering after start of new heading sections (Heading 1, Heading 2, Heading 3, etc). It obvioulsy restarts the list correctly within the numbering list.

    Have a look at the two screenshots - numbering setup and use of numbering in document.
    Attached Images Attached Images
    Thanks.
    Robie

  10. #10
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    As far as I know, the "Restart number after" only works within one list template, not across multiple ones.


  11. #11
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    Quote Originally Posted by HansV View Post
    As far as I know, the "Restart number after" only works within one list template, not across multiple ones.
    I don't understand what you mean? What do you mena by 'one list template'?

    So, is what I am asking achievable if the numbering is setup/defined in some other manner in Word 2003? Have I got it wrong in using the Outline method?
    Thanks.
    Robie

  12. #12
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    By a list template I mean a single numbering (or bullets) setup consisting of 9 levels.
    Your screenshot shows that you're using a mixture of two setups: one linked to heading styles, the other not linked to styles.
    You can't have the numbering in one of these setups automatically restart after a specific level in the other setup, only after a level in the same setup.

    Depending on how many heading levels you need, you might be able to modify the heading styles numbering template and use only that.


  13. #13
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    If you want the list to be reset whenever there is a new heading then I think the easiest way to achieve this will be to use something like Heading 9. Define all your headings as a multilevel numbered list, but clear the numbers from all levels except for Heading 9, then format Heading 9 to have the font size and typeface that you want for your list.

  14. #14
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    Thank you Hans and Stuart.

    Stuart: I will look at your option later.

    Anyway, I am off on my holidays so will pick it on my return.
    Thanks.
    Robie

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    Quote Originally Posted by David Gray View Post
    Pam,

    That's fine, so far as it goes. Howver, I've had plenty of cases in which numbering didn't behave nearly so well, and have been forced to resort to the restart field. I have very few AutoText items, most of which are the ones that Word automatically installs into a new NORMAL.DOT.

    This unreliable behavior is one of the reasons that I favor bullets over numbers, and let's not even start on Master Documents. IME, they simply don't work.
    Yes, there have been a few times when I couldn't find the cause of (and fix for) a multilevel list numbering problem and, so, had to restart or assign a value--but not often.

    Pam
    Pam Caswell

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