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2001-09-18, 02:15 #1
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- Feb 2001
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Default Tabs in Word 2002 (10.2627.2625)
I am helping migrate an office from WP 8 to Word 2002. I have tackled all the complaints (concerning the transition) they have with a combo of macros and custom toolbars but one..default tabs. In order to have anything close to default tabs (as you do with default margins) - use have to use the normal style - click on the styles button - modify the style - click on "add to template". My users are screaming for a button or macro but I cannot macro (record) or code the "add to template" functionality. Any ideas or hints will be greately appreciated.
PS I know these experienced WP users need to learn how to use styles but they are "highly" resistant - and after looking at it from their point of view; I can't blame them.
2001-09-18, 06:27 #2
- Join Date
- Jan 2001
- Sun Prairie, Wisconsin, Wisconsin, USA
- Thanked 125 Times in 120 Posts
Re: Default Tabs in Word 2002 (10.2627.2625)
First, tell your resistant users that their Porsche was just traded in for a Cadillac minivan. I can't stress how much harder they are making their lives by not learning -- really learning to use styles.
Second, on the issue of macros rather than about the tabs you asked about... Most WP users implemented macros primarily for boilerplate. Boilerplate is very effectively handled in Word with AutoText and AutoCorrect (which are very different animals). Follow the links at <A target="_blank" HREF=http://www.addbalance.com/word/wordwebresources.htm#AutoText> Web Resources - AutoText - AutoCorrect - AutoFormat</A> for more on this.
Third, warn all of your users to never ever, ever:
(1) use the floppy drive from within Word - that means don't open documents that are on a floppy, don't edit documents that are on a floppy, and don't save documents to a floppy.
(2) use the Master document feature
Both of these are counterintuitive but will save massive loss of documents. There are more similar tips in the links below.
Fourth, back to styles. My personal preference is to have use of the "normal" style jump out at me as "ERROR ERROR ERROR." Generally, everything I type is in some other style, at least everything I type that is based upon one of my templates.
Finally, about tabs. The only way to add a tab setting to a template is with a style. That said, you could put together a global template with 10-15 macros that set various tab settings modifying whatever style the cursor is located in. Although I haven't tried it, I don't anticipate any real problem with the "add to template" ability, although you don't really want everyone messing with your group templates. I'll try to work on it this week and see what I come up with.
You could put those macros on a custom toolbar/menu. See: (addbalance.com/usersguide/templates.htm) for more on templates (user and workgroup), document templates, global templates and Normal.dot. This also includes how the files are organized under File New and the location of template folders which varies not only by version of Word but also by operating system. See <A target="_blank" HREF=http://www.addbalance.com/word/movetotemplate.htm> Copying / Moving / Sharing Customizations in Word and / or my series of columns on customizing Word at <A target="_blank" HREF=http://www.personal-computer-tutor.com/ABC.htm> All 'Bout Computers</A> - a free ezine.
I guess in my opinion - which is just that - an opinion - you should very seldom be basing documents on Normal.dot. You want to develop custom templates in a workgroup templates folder that have styles to deal with the concerns your users have. This will take time.
Please consider passing the following on to your users. . . <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15> I started out using machines called Word Processors. While they were really computers, they were set up to do nothing else but put words on paper. They even had special keys for formatting, cutting and pasting. They cost a lot of money. <img src=/S/broke.gif border=0 alt=broke width=31 height=23> Eventually, I shifted to a program on a PC called MultiMate that emulated a Wang Word Processor. MultiMate eventually stumbled off the scene, even though at the time it was a superior product to both Word Perfect and Microsoft Word. <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15> I then took on Word Perfect and learned to love it.
I wrote complex macros that exceeded a thousand lines and got WP to do anything I wanted (well anything that a computer and printer can do). Then I took on a job in a Mac environment and had to use Word. I fought it all the way, even to the extent of installing WP on my Mac. Then I discovered a program called "More" on the Mac that did outlines that still exceed anything available in either Word or WP. One of the key features was something called a clone which was a way of saying a part of an outline that appeared in multiple places simultaneously. Changes to any clone would be reflected in all clones. Then the outlines could be very easily turned into presentations that would make PowerPoint users green with envy. This was in 1993 and I still can't do in Word, Word Perfect, and/or PowerPoint what I could do with More. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>
Then my agency decided that we had to go with the WinTel world. <img src=/S/puke.gif border=0 alt=puke width=60 height=15> The Mac was (and is) a superior product for the average user. <img src=/S/argue.gif border=0 alt=argue width=50 height=25> I can do more with Wintel stuff simply because I'm willing to get my hands very dirty. It is much harder, though, to show someone else how to produce the same results. On the Mac, I can get very close to the same results with much less effort and much less knowledge of how the computer works.
I agree with you that WP is better at some things than is Word. That said . . . Get Over It! <img src=/S/bash.gif border=0 alt=bash width=35 height=39>
Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses, but if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15>
See <A target="_blank" HREF=http://www.addbalance.com/word/wordperfect.htm>Word for Word Perfect Users</A> (addbalance.com/word/wordperfect.htm)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>Word Perfect compared to Word</A> (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>Tips and Gotchas</A> (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/RevealCodes.htm>Does Word Have Reveal Codes?</A> (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>Word Perfect to Word Converters and Why None of Them Are Perfect</A>
<A target="_blank" HREF=http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>Converting Documents from Word Perfect to Word</A>
for information on Word for Word Perfect users.
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>How to Create a Template (Part 1)</A> (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template (Part 2)</A> - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained by John McGhie</A> (mvps.org/word/FAQs/)
<A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm>Understanding Styles</A> (addbalance.com/usersguide/styles.htm)
In Word 2000 or later you can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this.
Commandbars("Function Key Display").Visible = True
Learn about <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm> Styles</A> - really learn! I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did.
So much for my rant. <img src=/S/hushmouth.gif border=0 alt=hushmouth width=16 height=16>
Hope this helps,Charles Kyle Kenyon