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  1. #1
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    Document File Size, Too Big for So Little (Word 97 SR2)

    I've search previous post and there seem to be no fix on this. Please tell me I'm wrong <img src=/S/crybaby.gif border=0 alt=crybaby width=15 height=15>.

    To make it simple, from a blank document screen, I typed "THIS IS A TEST" w/o the quotes. Save the file and the size is 19.0KB.

    FastSave is OFF, Save Preview Picture is OFF, no embeded fonts, no graphics, no attributes (bold, underline, etc) applied to the text and Track Changes is also OFF.

    I did the same in another word processing program and the size is 1.32KB (which I think is more appropriate because of the content of the file).


    Are there any other setting that needs to be turned off in order for this file to be smaller?

    Thanks
    --Maria

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Sorry, that is probably about as small as it gets. On the other hand, with today's operating systems, your 1 byte file and your 19.8 Kb file and your 1 Mb file will probably use the same amount of space on your hard drive. (I could be way off here but I seem to recollect that the minimum file block is either 2 Mb or 4 Mb. I'm sure that it is way more than 20K. -- That I'm sure doesn't mean I'm right, just confindent <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>.)

    If you are trying to get lots of files onto a floppy, then it can make a difference. However, you would never...ever...even think about using Word to save something to a floppy, I hope. (Doing so is a recipe for corrupting your documents.)

    Word documents have a LOT of overhead. I just checked a directory with lots of documents in various formats and couldn't find a Word doc under 25K - but then I'm using W2K which adds a bit more bloat, I expect. I have a text file that is 41K and when saved as a Word document pumps up to 80K. (Actually, that was after some work formatting. Originally, it was 120K when converted into Word. I used some styles, added columns and changed the endnotes back to footnotes and then it was 80K.

    If you need to slim things down, try saving in .RTF format and see if anything is lost and if it saves you space. On some documents, the .RTF version is about 50% larger than the .doc version, on others it is about 25% smaller. (Mileage may vary.)

    Hope this makes you feel better even if it doesn't help.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    At the risk of heading seriously off-topic, the "minimum file block" (MS calls it "cluster size") isn't that big -- it's between 4KB and 32KB for a FAT32-formatted partition, as explained at <A target="_blank" HREF=http://www.pcguide.com/ref/hdd/file/partFAT32-c.html>http://www.pcguide.com/ref/hdd/file/partFAT32-c.html</A>.

    Yes, 19KB is the minimum file size for a Word 97/2000 document (and I expect the same for 2002, since it uses the same file structure). It takes that much just to set up the "containers" that you put text, graphics, formatting, tables, document information, comments, and all the other junk into.

    If disk space is a significant worry to you, use a compression program like WinZip. Word documents scrunch down to fairly small percentages of their original size. <img src=/S/smash.gif border=0 alt=smash width=30 height=26>

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Chas, Jay:

    Thank you very much for clearing this up <img src=/S/joy.gif border=0 alt=joy width=23 height=23>. We're doing a conversion on thousand of WP files and this got me worried.

    --Maria

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    I know that this thread was a very long time ago, but a problem with a huge mystery file size made me look for it again. Something than can make a file huge is a graphic or very large text hidden in the clipboard. For example, I just deleted a graphic, re-saved the text and sent it as an e-mail. The e-mail was 9 M, despite the Word 2000 file only containing 1500 characters. I started again, highlighted all and pasted into a new file and sure enough, the "deleted" graphic came too! Once I emptied the clipboard the file shrank to 20K.

    If a file swells unduly a good idea is to empty the clipboard and re-save. The best way I know to do this is to type a single character, select it and hit ctrl+c. I suspect the stacking up of clipboard items is due to the clipboard tool in W2000 which seems to have a life of its own.

    Just thought this might prove useful, even though the orignal poster's problem got solved.

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Hi Wordie:

    It's been my experience that the clipboard will not affect the filesize of a document. It may be that something remained in the document when you thought that you deleted it, but I've never heard that the size of the item on a clipboard affects document size.

  7. #7
    Silver Lounger Charles Kenyon's Avatar
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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Hi again,

    I may have already exposed you to my WP rant. If so, please ignore. If not ... you may want to consider the following in converting your WP documents.

    Do not expect converted documents to work well. The more the documents used advanced features of WP, the less well the translation will work.

    Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses, but if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15> If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power.

    See <A target="_blank" HREF=http://www.addbalance.com/word/wordperfect.htm>Word for Word Perfect Users</A> (addbalance.com/word/wordperfect.htm)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>Word Perfect compared to Word</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>Tips and Gotchas</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/RevealCodes.htm>Does Word Have Reveal Codes?</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>Word Perfect to Word Converters and Why None of Them Are Perfect</A>
    <A target="_blank" HREF=http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>Converting Documents from Word Perfect to Word</A>
    for information on Word for Word Perfect users.

    For more:
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>How to Create a Template (Part 1)</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>How to Create a Template (Part 2)</A> - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm> Word's Numbering Explained by John McGhie</A> (mvps.org/word/FAQs/)
    <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm>Understanding Styles</A> (addbalance.com/usersguide/styles.htm)


    In Word 2000 or later you can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this.

    Sub ShowMeFunctionKeys()
    Commandbars("Function Key Display").Visible = True
    End Sub


    Learn about <A target="_blank" HREF=http://www.addbalance.com/usersguide/styles.htm> Styles</A> - really learn! I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did.

    So much for my rant. <img src=/S/hushmouth.gif border=0 alt=hushmouth width=16 height=16>

    It's a lot of reading, I know. It's OK to chunk it down and do a bit each day, but I would recommend that you make it a top priority to do that bit each day.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    I agree, Phil. But it happened "before my very eyes", so to speak - a possibility is that the delete didn't happen and due to a temporary memory shortage, the graphic (a large JPEG) didn't output to the screen before I closed the document. It is, however, an issue on Apple Macintosh where stuff does get stuck in clipboards and even trash cans, mysteriously swelling floppies. Working in Win98 SE, I just assumed the same thing must have happened. I do know that it took numerous attempts before the document took on a normal .doc file size - not a usual occurence.

    Any thoughts?

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Wordie,

    You mentioned "mysteriously swelling floppies" - you're not working off of, and saving to, a floppy by any chance? - that can cause problems, and should be avoided.

    Gary

  10. #10
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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    No, no, of course I'm not, but it's a good point to emphasise. Thanks for your interest!

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Charles, re your comment
    <hr>Do not expect converted documents to work well. The more the documents used advanced features of WP, the less well the translation will work.<hr>
    I agree with depending on the type of Conversion being used - i.e. using a conversion 'program' such as "CrossWords", or pasting as Formatted/Unformatted Text etc. But what do you think about saving a document down to a "TextOnly" format and then copying or inserting that plain text file into a template and then applying styles as appropriate. Yes- I know it's lots more work, but If it is in plain text wouldn't it remove all codes? Would appreciate your comments.
    P.

  12. #12
    Silver Lounger Charles Kenyon's Avatar
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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    WP --> text --> Word
    should work very well

    Lots of work. Make sure that you have a solid template underlying your new files. If you will be using numbering either use SEQ fields or read everything you can find on numbering and then link numbering to styles using Dave Rado's methods and/or VBA.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    I've seen a couple of people mention - in this thread and in a couple of others - that saving a Word document to a floppy can cause problems. I have not run into that statement anywhere else and would like to know more. What's the source of this problem and what are the symptoms? Thanks.

    Lee Morgan

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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    For one, ALL of the temp files and some print files are written to the "Same folder" as the document is in, in this case the floppy. So if there is not enough room to write ALL of these files, so your document may get clobbered and/or Word will hang.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

  15. #15
    Silver Lounger Charles Kenyon's Avatar
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    Re: Document File Size, Too Big for So Little (Word 97 SR2)

    Source - Word is not built to deal with files on floppy disks.

    Symptoms - Your document will be corrupted - trashed.

    Bottom line - do not open a file on a floppy from within Word. Do not save a file to a floppy from within Word. Act as if Word does not know what a floppy drive is and you have no wish for it to learn that you even have a floppy drive.
    Charles Kyle Kenyon
    Madison, Wisconsin

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