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  1. #1
    2 Star Lounger
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    Remove from numbered list (Word 97 SR-2)

    I have a document with numbered paragraphs, over 200. I want to delete about 6 of the paragraphs and have have Word renumber the rest so there are no gaps in the numbering sequence.

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Jan 2001
    Sun Prairie, Wisconsin, Wisconsin, USA
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    Re: Remove from numbered list (Word 97 SR-2)

    If you used automatically numbered paragraphs this would happen automatically. However, doing so is a lot trickier than it looks. If your document is heavily edited (it sounds like this one might be), you can end up with what is known by the technical term "spaghetti numbering."

    <A target="_blank" HREF=> Word's Numbering Explained</A> (

    <A target="_blank" HREF=>How to Create a Template, Part II</A> (

    <A target="_blank" HREF=>Legal Numbering</A> (

    <A target="_blank" HREF=>Seven Laws of Outline Numbering</A> (

    The following are discussions on the Microsoft newsgroups on numbering:
    <A target="_blank" HREF=,18&i c=1> Nightmare on ListNumbering Street</A>
    <A target="_blank" HREF=,15&i c=1> The Joy of Lists</A>
    <A target="_blank" HREF=,12&ic =1> Relinking ListTemplates</A>
    <A target="_blank" HREF= ,6& m#p> Outline numbering: restart doesn't restart</A>
    <A target="_blank" HREF= ,5&seekm=RXz39CAcCC$> Format Doesn't "Hold"</A>
    (above list compiled by Dave Rado, Word MVP)

    <A target="_blank" HREF=>ListNumb ering Street Revisited</A>

    <A target="_blank" HREF= ,6&seekm=531301c0eff3$8b23bb40$a5e62ecf@tkmsftngxa 07#p> Latest Numbering Discussion</A> See especially posting #3 which contains Dave Rado's concise instructions for setting up heading numbering.

    (In case it matters, no, I don't understand all this, but I respect my elders - even those who are younger than I am.) <img src=/S/salute.gif border=0 alt=salute width=15 height=20>

    You may also want to look at Andrew Lockton's <A target="_blank" HREF= &view=collapsed&sb=5&o=0&vc=1#Post60384> statement</A> that list numbering can be controlled.
    Charles Kyle Kenyon
    Madison, Wisconsin

  3. #3
    5 Star Lounger
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    May 2001
    Stuttgart, Baden-W, Germany
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    Re: Remove from numbered list (Word 97 SR-2)

    In case the numbers have been typed in, you can remove them with a find/replace (select the paragraphs and search for "^p^#.^t"/"^p^#^#.^t"/"^p^#^#^#.^t" and replace with "^p" (here I assume the number is followed by a dot and a tabulator -- ^p = paragraph mark, ^# = number, ^t = tabulator; you probably will have to change that somewhat).

    I think there also is a macro at (FAQs section, probably under "Macro/VBA") to remove manual numbering.

    Then, you can then apply a list style to the paragraphs, and edit the list style according to your preferences in "Format > Style... > Customize > Format > Numbering...", for example 1. 2. 3. ... or 1) 2) 3) ...

    If you want (hanging) indents, remove them first and then define them in the "Numbering..." dialog, too, because in list styles indents are part of the list definition, and Word gets confused if you in addition have indents in "... Customize > Format > Paragraph..." or manually applied indents.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>Regards, Klaus

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