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  1. #1
    Gold Lounger
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    Outlook just is not as useful as it should be (for what you have to pay for MS Office). Here's something I'd like to see that, as far as I can tell, Outlook does not do but should. (If there's an add-in that does this, please respond): An Outlook menu button that launches a built in app that grabs the Calendar schedule information for my 15 staff so I can see at a glance who is scheduled to work today, who is off on vacation, etc. Then, with one click, create an email message I can send to all staff as the morning "Staff Update" -- now everyone knows who is in the office, who is teleworking, who is off sick or on vacation.

    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
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  2. #2
    Uranium Lounger
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    Quote Originally Posted by Kevin View Post
    grabs the Calendar schedule information for my 15 staff so I can see at a glance who is scheduled to work today, who is off on vacation, etc. Then, with one click, create an email message I can send to all staff as the morning "Staff Update" -- now everyone knows who is in the office, who is teleworking, who is off sick or on vacation.
    Not exactly what you want, but Outlook has a Group Schedule tool you may want to review: http://office.microsoft.com/en-us/ou...303431033.aspx
    If all of your employees use this tool, there's no need to send an email - they can call up the View and see for themselves.

    For a list of third party tools, see: http://www.slipstick.com/calendar/scheduleall.asp

    If necessary, the email you want could be coded.

    (Outlook is not a productivity application {I have found that an employee present at the job site is not necessarily productive}, it's a personal information manager.)
    -John ... I float in liquid gardens
    UTC -7ąDS

  3. #3
    Gold Lounger
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    John,
    Thanks. That's a nice feature that will be useful. Is there a way you know of to put a button on the toolbar to a Group Schedule? It would be even nicer if the "Current View" could be configured to show a Group Schedule on the Calendar space.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
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  4. #4
    Uranium Lounger
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    If someone knows a better way please post it. All I can find is this menu cheat to pop it (in Outlook 2003), and you must be in a calendar view:

    Sub PopGrpSchedMenu()
    If ActiveExplorer.CurrentFolder.DefaultItemType = olAppointmentItem Then ActiveExplorer.CommandBars.FindControl(ID:=7002).E xecute
    End Sub

    Put the macro in a standard module, create the menu button manually and add wherever, depending on your version.
    -John ... I float in liquid gardens
    UTC -7ąDS

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