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  1. #1
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    Automate MORE and CONT'D at end/beginning of pages (Word 2000)

    A friend of mine writes scripts using Word.

    When dialog breaks across pages, is there any way Word can detect this and automatically add a centred (MORE) on the last line of the page and a (CONT'D) at the end of the first line on the new page?

    I've explained to him about using AutoText to minimise keystrokes, but when you're producing a 400 page script, sometimes even AutoText jus' don't cut it! [img]/forums/images/smilies/ohmy.gif[/img])

    Any help would be greatly appreciated - although my instincts are telling me that this might be a VBA related answer ...

    Cheers

    Nick

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    Re: Automate MORE and CONT'D at end/beginning of pages (Word 2000)

    Nick,

    A really simplistic way to do this (probably too simplistic) would be to put the "More" in the footer and the "Con't" in the header (actually in a textbox anchored in the header so that you can locate it in the right margin next to the first line of text on the page).
    Using a different first page header would allow the "Con't" to start on page 2.
    The drawback is that these would then appear on every page, unless you started putting in section breaks to turn the effect on and off.

    You might be able to do something like this in the text of the document itself using VBA, but it wouldn't be pretty, and you'd have to continually rerun the code to update the placement of these elements, every time an edit to the document changed the overall pagination.

    Gary

  3. #3
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    Re: Automate MORE and CONT'D at end/beginning of pages (Word 2000)

    Hi Nick,

    Yes it would be a VBA solution.

    However could you use the pagination options so the dialog doesn't break across a page? Under Format/Paragraph on the Lines and Page Breaks tab you'll find the pagination options.

    For example if what your friend needs is for a paragraph to stay together on the same page "Keep lines together".

    If you needed different situations then you couple styles that contained the formatting options to make them simple to apply.
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    Re: Automate MORE and CONT'D at end/beginning of p

    Out of curiosity, could a VBA solution work for using continued in table headings and captions? I posted this question a while ago (see post 73833). FrameMaker had this capability even 6 years ago when I used to use it. It would be really useful if Word (or subsequent versions of word?) could do this.

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    Thanks for all your advice ...

    I appreciate you all taking the time to answer.

    I'm going to keep looking into this and if I find a solution, I'll post it on the Board ...

    Cheers

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    Re: Automate MORE and CONT'D at end/beginning of p

    Susan,

    The feature you describe is a good one but unfortunately no straightforward means for doing this comes to mind. The way the table headings work in Word, there doesn't seem to be any way to get a "different first page heading" in a table.

    It might be possible to write a macro that would insert a pseudo-heading row at the top of every page, but it probably wouldn't be worth trying to do this - would probably be hard to get right and would be prone to unintended consequences.

    Gary

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    Re: Automate MORE and CONT'D at end/beginning of p

    Believe it or not, Susan, I have found that it's really not necessary to put those "continued" lines anyway because everyone knows there's no easy way to do it in Word. I used to create extensive manuals, and when it was requested, they easily accepted my answer that "it really can't be done unless it's done manually, which really messes up the formatting of the document". In other words, they wanted to be able to have a non-Word guru-type edit the document later without a lot of hassles, so they were certainly willing to accept it.

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    Re: Automate MORE and CONT'D at end/beginning of p

    I agree in general. You can normally make do - I use discrete "do not allow row to break over next page" in tables to keep cells together, but when it is a deep cell, it can be split into smaller cells and then used.

    What gives me the problem is when e.g. the left hand column is a merge of several rows, perhaps with the text written sideways on. Then, you can either accept that there's a big white area on the new page with nothing written in it, or you try and demerge the cells and then remerge them again in two bits, remembering to change it every time you repaginate....and even then, it doesn't always work properly. <img src=/S/surrender.gif border=0 alt=surrender width=31 height=23>

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