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  1. #1
    5 Star Lounger Vincenzo's Avatar
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    I created a brochure in Word 2007. When I convert it to pdf it gets reduced by about 7%. Is this normal, and is there a way to avoid this?

    Thanks

  2. #2
    5 Star Lounger Vincenzo's Avatar
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    BTW when I say it shrinks it, I am referring to the size of the fonts, paragraphs, graphics, etc.

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    5 Star Lounger Vincenzo's Avatar
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    OK I see that in the print dialog (I am using Foxit Reader, not sure if that makes a difference) there is an option called Page Scaling. It was defaulting to Fit To Paper. When I change it to Actual Size, then the shrinking goes away.

    But now I see it is shifting the image up about 1/4 inch on the page.

    I'll install Adobe Reader, see if that makes a difference.

  4. #4
    5 Star Lounger Vincenzo's Avatar
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    When I print it with Adobe Reader, it has the same 1/4 inch shift up of the contents of the document. I guess it was Word that did this when it created the pdf. I'd hate to have to reformat this whole brochure, it has about 3 or 4 dozen objects of different types on it.

  5. #5
    Super Moderator jscher2000's Avatar
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    Do you have a very small top margin on your document? Unless it is smaller than the minimum margin for your regular printer, you should get an almost identical result between your regular printer and your PDF. Hmmm...

  6. #6
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    Are you sure the shift is part of the PDF file as displayed on screen? This is most likely due to the page scaling on output but to be sure you need to check the file in the Acrobat viewing program before you print it.

    Could it be that your printer is not using the same paper size that was requested in Word?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  7. #7
    5 Star Lounger Vincenzo's Avatar
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    The problem is definitely in the pdf file conversion.

    As a test, I did tell Word to reset all the margins back to the standard setting, still had this issue.

  8. #8
    5 Star Lounger Vincenzo's Avatar
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    I decided to run a test with a file that I create from scratch. After the conversion to pdf, it prints almost exactly the same (it shifts the image down a little more than a 1/16th of inch, and to the side about a 1/16th - not an exact copy, but acceptable).

    So I decided to go back to my brochure file and see what is different. I set the margins to 1 inch, I deleted most of my text boxes, moved the rest of the text boxes in toward the center so they are nowhere near the edge. Converted to pdf and printed, it still has the shift down of about 1/4 inch.

    Since the brochure is in landscape mode and my test doc is in portrait mode, I changed the test doc to landscape mode, converted to pdf, and printed. The test doc still prints fine.

    Not sure what to think. This brochure was created based on a template from Microsoft, maybe there is some odd setting in it.

    Vince

  9. #9
    5 Star Lounger Vincenzo's Avatar
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    Here is the original template from MIcrosoft, with no changes by me.

  10. #10
    5 Star Lounger Vincenzo's Avatar
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    That's odd, I attached it but I do not see it shown.

    Here is a link to it instead:

    http://office.microsoft.com/en-us/te...CT101043031033

  11. #11
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    I used that template to open a new document and added four small boxes in the corners of the page and then Saved As a PDF. The resultant file shows the elements in the corners as I expected. Have you done that?

    What are you using to create the PDF?

    I don't know what else to suggest for you.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  12. #12
    5 Star Lounger Vincenzo's Avatar
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    Andrew,

    Is your printed page from the pdf aligned exactly like the printed page from the Word doc?

    And you say you added four small boxes. Why did you need to do that? Did the template not have content when you downloaded it?
    Does that original content print in the exact same place on the page when you print the pdf as it does when you print the Word doc?

  13. #13
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    Vincenzo

    The PDF onscreen is exactly the same as the Word document. I didn't bother printing it out because you said earlier "The problem is definitely in the pdf file conversion"

    I put boxes in each corner because I wanted to see visually on screen whether anything was chopped off without having to measure the distance from the page edge to the text elements and then compare that with the Word document.

    Making the PDF print in exactly the same place is as shown on screen is a separate issue. The most common issue here is the page scaling but there is also a setting for autocentering the graphic that might be a factor.

    Now it is also possible that your printer is not super accurate with where it puts the image on the page. All printers pick up the paper and pull it into the position for printing with physical rollers. Sometimes the paper slips a little or the printer is naturally offset a little. This is the primary reason that the printer can't print right to the edge of the paper - the manufacturer gives themselves a margin for error to ensure that they never put ink/toner anywhere other than on the page.

    If you have checked everything else and the PDF is appearing correct on screen then you have a few options remaining.
    1. Try different printers to see if you can find one that is more accurate
    2. Move the content on the page in the opposite direction to counteract the offset introduced by your printer
    3. Trim the paper with a guillotine after you have printed - this is how commercial printers print full bleed output. You will end up with a smaller piece of paper using this method.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  14. #14
    5 Star Lounger Vincenzo's Avatar
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    I checked all the settings you suggested, could not fix the issue. One setting I could not change was Auto-Rotate and Center. When I changed that, it rotated the doc back to Portrait mode. So I can not say if the center function was the culprit. Anyway, I ran out of time and had to just re-format the document to adjust for the shift when the pdf was created.

    I still need to find the issue so the next time I do a similar task I do not have to format twice. I am wondering if it has to do with my printer driver and how Word vs Adobe reader interacts with it. I guess I will try printing on a different computer.

    OK Thanks for the help.

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    The answer is to buy decent .pdf creation software as MSWord is notoriously poor at creating .pdf files not to mention the huge file sizes it produces - if you don't want to buy Acrobat professional to create the .pdf properly I would suggest you try the new Nuance PDF reader (FREE!!) http://www.nuance.co.uk/imaging/products/pdf-reader.asp which is a much smaller and neater download than Acrobat Reader

    Another excellent alternative to MSWord is to download and install Sun Systems 'Open Office Suite (FREE!!) a fully featured office package compatible with MSWord that has an inbuilt .pdf creator - http://www.openoffice.org/ - why pay for MSWord when you don't have to?

    In the UK a large power company recently send a 1.8Mb .pdf flyer created in MSWord to over 100,000 shareholders attached to their 1st quarter 2010 share statements - I ran it through Adobe Acrobat Pro Extended 'Reduce file size' and the file was reduced to 748Kb with NO discernable difference

    Moral - Don't use MSWord - use proper software!

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