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  1. #1
    EFCMCMC
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    Address book display names (2000 SR-1)

    All of the "display names" in each individual listing appears as first name last name(John Smith). I would like to change all of them to last name, firstname (Smith, John). Is there a way to do this other than changing each one individually?

  2. #2
    4 Star Lounger
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    Re: Address book display names (2000 SR-1)

    Have you tried this?

    Tools/Services/Outlook Address Book/Properties

    There is an option to use first, last (default) or File As (last, first)
    egghead

  3. #3
    EFCMCMC
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    Re: Address book display names (2000 SR-1)

    Is that in the Corporate/Workgroup version? I can't find Services when I got to Tools in my version of Outlook.

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    Re: Address book display names (2000 SR-1)

    I'm sorry, but you're right.

    I double checked IMO in Woody's Special Edition and here's what he says:
    <hr>One aspect of the Address Book is supremely annoying, and there's no easy way to work around it. When you create a new record in the Contacts folder, it shows up in the Address Book in "First Name Last Name" format. You can change each record individually to display last name first, with or without a comma; however, there's no easy way to make this change globally. <hr>
    egghead

  5. #5
    EFCMCMC
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    Re: Address book display names (2000 SR-1)

    Thanks for you help anyway. I was afraid that was going to be the answer. Extremely irritating not to mention time consuming. <img src=/S/smash.gif border=0 alt=smash width=30 height=26>

  6. #6
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    Re: Address book display names (2000 SR-1)

    I do not understand the difficulty. My 2000 address book asks that new entries be made in the form of 'first' and 'last' names.

    Then, open the address book, click on View, and the Sort-by function gives options.

  7. #7
    EFCMCMC
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    Re: Address book display names (2000 SR-1)

    The problem isn't with new entries. It is with the current entries. If my current entries have the "display name" as <First Name><Last Name> and I want to change them all to <Last Name><First Name>, it can't be done without going into each record and manually changing them. The sorting by last name, etc. isnt the problem, it is within each individual record where the problem is.

    The reason I want to do this is that I want to print a nice neat SHORT list of my groups or distribution lists. From the address book you can only print it in memo style, business card style or phone list. From the Contact folder I can print a distribution list of 25-30 people on one page. However, I want them listed as <Last Name>, <First Name> so I can match them to a mailing list that I have that is only by last name. And if the "display name" in the address book isn't <Last Name>, <First Name> then the distribution list will not list the names that way in the contact folder for that particular distribution list.

    <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23>

  8. #8
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    Re: Address book display names (2000 SR-1)

    there is a utility or code at <A target="_blank" HREF=http://www.slipstick.com>http://www.slipstick.com</A> to change the file as order on existing contacts.

  9. #9
    EFCMCMC
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    Re: Address book display names (2000 SR-1)

    O.K. I downloaded it earlier today but can't quite figure out how to make it work. Have you used it?

  10. #10
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    Re: Address book display names (2000 SR-1)

    BTW- for your problem, a mail merge ot a catalog would be one option to getting it sorted correctly.

  11. #11
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    Re: Address book display names (2000 SR-1)

    which one are you using?

  12. #12
    EFCMCMC
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    Re: Address book display names (2000 SR-1)

    Reorder Contacts.oft

  13. #13
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    Re: Address book display names (2000 SR-1)

    i think that form was for Outlook 97 only.

    try this vba instead. Change the FileAs line to the order you want then run it. It only works on the default contacts folder.

    I suggest making a copy of your folder (right click drag the contacts folder, drop a copy of the folder in another folder in your inbox) before running it, just in case the results aren't what you want. when you are happy with the results, delete the copy you made.
    Attached Files Attached Files

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